Temporary Office Admin - Non Exempt

Job TitleDaily OperationsCreate and forward weekly Look Ahead to the PrincipalProvides secretarial support to PrincipalMaintains all aspects of the principal's scheduleAssists Administrative teamRecords messages to the Principal and keeps log of sameSchedules meetings and appointmentsSorts and delivers mail for the PrincipalRegularly checks Principal voice mailAssists Principal in keeping updated with filing of all documentation, reports, correspondence, etc.Maintains updated faculty listMaintains updated phone listMaintains up-to-date substitute list and provides same to facultyMaintains school calendarResponds to requests for informationSorts and date stamps all incoming mail to Principal and Assistant PrincipalMaintains tickler system for deadlines, assignments, projects, etc.Assists with maintaining and processes teacher certification information in Excel formatMaintains filing system as well as set of locked confidential filesProcess Out-of-Field Waivers and documents same on Excel spreadsheetPrepare Board Meeting documentationOrganizes and sets up for Board meetings and all meetings lead by the principalPosts mandatory notice for Board meetingsTrains substitutes and coordinates them for teachersHandles club and field study paperwork and processingMonitors Charter Tools for monthly items that come dueAssists with audit preparationMaintain and disseminate Leadership Team packet information to AdministrationMaintain and process safety drill documents (Fire drill, lockdown, tornado)Maintain accident reports on students and staffManage Teacher Lead Money programFill in for Receptionist when neededLunch duty schedule when neededVarious duties as assigned by the principalMaintain Emergency Management Plan information and "Go Bag"Assists with Impact Aid form and attends trainingsDistributes school-wide email as approved by PrincipalMaintains inventory for office materials and orders as neededMandatory attendance at all staff meetingsPrepares meeting agendasResponsible for taking minutes and distributing same for all required meetings in a timely mannerMandatory attendance at all Open Houses, Lottery, and other similar eventsWelcomes visitors and arranges for their comfort and screens unexpected callersPerforms such other tasks and assumes such other responsibilities as the principal may from assign time-to-timeMaintains volunteer fingerprints