Temporary Administrative Assistant

Administrative Assistant (Temporary)Location: Escondido, CA 92025 (On-site) Schedule: Full-time, Monday-Friday, 8:00 a.m.-5:00 p.m. (one-hour lunch) Duration: 3-month assignment, estimated end date January 29, 2027 Pay: $22-$32/hour DOE and qualificationsThe RoleAs our Administrative Assistant, you'll be the organizational backbone for our C-suite, executive leadership, and department management teams. You'll anticipate needs, keep communication flowing, and streamline day-to-day processes so leaders can stay focused on strategic priorities.

This is a fast-paced role for someone who thrives on variety and takes pride in keeping things running smoothly.What You'll DoFront office and communicationsGreet and direct visitors and staffAnswer incoming calls promptly and professionallyOpen, date-stamp, and distribute incoming mail; prepare and add postage to outgoing mailExecutive and Board supportProvide administrative support to leadership, support staff, and the Board of DirectorsHelp leadership organize monthly Board meetings, the annual Board Retreat, and Board trainingsCoordinate travel arrangements for leadership and managersSchedule and manage conference room reservationsMeetings and eventsArrange catering for meetings as requestedSet up, organize, and clean up meetings, trainings, and eventsFinance and recordsSubmit corporate credit card receipts and invoices through finance softwareMonitor and reconcile credit card purchasesReceive and process subpoenas and other records requestsOffice operationsTrack office supply inventory and reorder as neededMaintain office equipment and place service calls when neededReport computer, phone, and facility issues through the ticketing systemOther related duties as assignedWhat You BringRequiredHigh school diploma or GED2+ years of office experiencePreferredPrior experience as an Administrative Assistant or in a similar roleExperience in a healthcare settingSkills and abilitiesExcellent verbal and written communication, with strong composition, typing, and proofreading skillsProficiency in Microsoft Office (Word, Excel, PowerPoint)Strong organizational skills and the ability to multitask and prioritize in a fast-paced environmentA high level of discretion when handling sensitive and confidential informationAbility to interpret instructions in written, verbal, diagram, or schedule formComfortable working independently and as part of a teamPhysical RequirementsAbility to lift and carry up to 20 lbsAbility to stand for extended periodsSafety and Compliance (including HIPAA)Follow all safety procedures outlined in the organization's Illness and Injury Prevention Plan (IIPP) and immediately report injuries or unsafe conditionsStay current on policies and procedures related to safe work practicesUse proper body mechanics to help maintain an injury-free workplaceKnow the location of the nearest fire extinguisher and emergency exitsFollow all infection control procedures, including blood-borne pathogen protocolsProtect the privacy of patient, employee, and volunteer information, accessing it only on a need-to-know basisComply with all corporate integrity and security obligationsReport any unethical, fraudulent, or unlawful behavior or activityCompensationThe pay range of $22-$32/hour reflects the full pay grade for this position. Final compensation is based on factors including knowledge, skills, and experience, market data, internal equity, and budget considerations. Placement within the range isn't guaranteed, and the full range may not be used.