Talent Programs Specialist

Talent Programs Specialist (Operations and Administration)Provide year-round operational, administrative, and coordination support across Early Careers Program, Strategic Talent Partnerships, and Talent Attraction.Key responsibilities include:Coordinate interview scheduling and logistics for recruiter screens, panel interviews, and final interviewsManage candidate scheduling, travel arrangements, and onsite interview logisticsSupport offer administration, onboarding activities, and new hire coordinationCoordinate recruiting events, career fairs, networking events, and related logisticsManage recruiting materials, swag inventory, shipping, and distributionProcess invoices, purchase orders, goods receipts, and other procurement activitiesCoordinate external partnership meetings and maintain partnership records, documentation, and communicationsProvide administrative support for Talent Attraction, including job board administration, user access management, communication campaign setup, and system maintenanceSupport recruiting systems administration, reporting, data management, and audit activitiesEdit, proofread, and distribute recruiting and partnership communicationsManage shared inboxes and respond to routine candidate, university, and partner inquiriesOversee inventory management, vendor coordination, and maintenance of recruiting materials and suppliesSupport intern orientation, onboarding, summer programming, and participant logisticsCoordinate vendor services, including catering, security requests, badges, room reservations, and distribution listsTrack recruiting activities, event participation, budgets, and operational metricsMaintain calendars, project plans, and administrative documentation for recruiting and partnership initiativesRequired Experience:2-5 years of recruiting coordination, HR coordination, talent acquisition operations, or related experienceProcurement, invoice processing, or PO management experienceEvent planning and logistics coordinationStrong calendar management and interview scheduling experienceExcellent attention to details, communication and stakeholder management skillsStrong critical thinking skills, organizational and project coordination skillsAbility to manage multiple priorities and deadlines simultaneouslyNice-to-Have Skills (Not required):Experience supporting university recruiting or Early Careers programsExperience working with CRM systems and applicant tracking systemsExperience managing external partnerships or vendor relationshipsExperience supporting recruiting events, onboarding, or candidate logistics