Talent Acquisition Operations Coordinator

• Coordinate and schedule interviews across multiple teams
• Support onsite interviews at Corporate HQ by greeting candidates and coordinating day-of logistics, including conference room scheduling
• Coordinate executive-level interviews and provide a high-touch candidate experience for priority roles
• Support recruiting events by coordinating logistics, preparing materials, and managing shipment of event supplies
• Monitor and manage the recruiting inbox, responding to inquiries promptly and professionally
• Support employee referral tracking and route candidates appropriately
• Manage internal candidate transfer processes across disciplines in partnership with recruiters
• Update and track recruiting activity in the ATS (iCIMS)
• Support candidate re-engagement campaigns and CRM pipeline activities for hard-to-fill roles
• Collaborate with recruiters, TA leadership, hiring managers, and HR partners
• Perform other duties as assigned

Requirements

• Regular scheduled attendance
• Ability to travel 10% of the time
• Bachelor's degree (BS/BA) from four-year college or university and 1 to 3 years' related experience and/or training; or equivalent combination of education and experience
• 1-3 years of experience in Talent Acquisition, Human Resources, recruiting coordination, or administrative support
• Knowledge of HR processes and recruiting/onboarding systems preferred
• Experience scheduling interviews across multiple stakeholders and time zones preferred
• Familiarity with applicant tracking systems such as iCIMS Talent Cloud or similar platforms
• Proven ability to manage multiple priorities in a fast-paced, high-volume environment
• Experience supporting recruiting events, onboarding, or HR operations is a plus
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Strong organizational and time management skills with exceptional attention to detail
• Excellent verbal and written communication skills
• High level of professionalism and customer-service mindset
• Strong interpersonal skills with the ability to build relationships across teams
• Ability to manage competing priorities while maintaining accuracy and responsiveness
• Intermediate proficiency with Microsoft Suite, including Word, Excel, PowerPoint and Outlook
• No certificates, licenses, or registrations required

Core Competencies

Demonstrates expertise in coordinating interviews and managing recruiting logistics while providing a high-touch candidate experience. Proficient in utilizing applicant tracking systems and maintaining confidentiality in handling sensitive information.

Highest-signal resume keywords

• Talent Acquisition Experience
• Interview Scheduling
• Applicant Tracking Systems (iCIMS)
• Organizational Skills
• Verbal and Written Communication

ATS Optimization Keywords

Hard Skills

• Interview Coordination
• Recruiting Logistics Management
• Candidate Experience Enhancement
• Event Support
• Data Tracking in ATS

Soft Skills

• Attention to Detail
• Customer-Service Mindset
• Interpersonal Skills
• Time Management
• Professionalism

Industry Keywords

• Human Resources
• Recruiting Coordination
• Onboarding
• Employee Referral Tracking
• Confidentiality

Tools & Technologies

• ICIMS Talent Cloud
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook