Talent Acquisition CoordinatorDuration: 6+ months Location: North Chicago, IL 60064 (AP34, 1 N Waukegan Road) Onsite/Hybrid Schedule Daily Work Schedule Expectations 8:00am-5:00pm CT Payrate: $28 - $29/hourTop 3 – 5 Skills Needed for each role1. Attention to Detail2. Problem-Solving3. Time Management4. Communication Skills5. Organizational SkillsJob DescriptionThe Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring.
Key Responsibilities Include:Coordinate interview schedules and schedule change requestsKeep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updatesUse of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)Arrange all candidate domestic and international travel, accommodations, etc.Process all expense reimbursement and invoices on a weekly basisProcess background and drug screen requests and provide updates on status of requestsProcesses special forms for approval (Relocation, Sign on Bonus, and other employment forms)Update SmartRecruiters ATS with candidate status and interview dataProvide high touch customer service to candidates, hiring managers, and administrative staffEnsure a best in class candidate/manager experienceAbility to work with and safeguard confidential informationResponsible for compliance with applicable Corporate and Divisional Policies and proceduresPrioritizes work assignments and completes them on timeNegotiates to adjust deadlines as neededMaintains workflow efficiency, smooth workflow operation, and high quality standardsPartner with Executive Administrative Assistants, building relationships and being a trusted partnerQualifications• Bachelor's Degree highly preferred• A minimum of 2 year administrative or customer support data entry/coordination experience preferred• Experience working with Applicant Tracking Systems, Client Outlook, Candidate travel site, Client Word and Client Excel preferred• Prior staffing coordination or HR experience preferredKey Competencies:• Learns, fast, grasps the 'essence' and can change the course quickly where indicated• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)