Support Staff - Attendance Secretary

Attendance SecretaryReports To: Building PrincipalLocation: School BuildingQualifications:High school diploma required; Associate's degree preferredMinimum of 2–3 years clerical or office experience, preferably in a school settingStrong computer skills, with proficiency in Google programsStrong communication and organizational skillsSuch alternatives to the above qualifications as the Board may find appropriatePurpose StatementThe School Building Attendance Secretary is responsible for maintaining accurate student attendance records and supporting daily office operations within the school building. This position serves as a primary point of contact for attendance-related communication with families and ensures compliance with district and state attendance requirements.Essential Duties and ResponsibilitiesAttendance Management and ReportingMaintain accurate daily student attendance records in the district's student information systemMonitor and verify absences, tardies, and early dismissalsCommunicate with parents/guardians regarding student absences and attendance concernsPrepare and distribute attendance letters and required notificationsGenerate attendance reports for administration and district reportingEnsure compliance with state attendance laws and district policiesTrack and document truancy-related information as directed by administrationFront Office and Student SupportServe as the primary point of contact for students, families, and visitorsAnswer phones, receive messages, and respond to inquiries from staff and parentsAssist with student check-in and check-out proceduresMaintain confidentiality of student records and informationSupport building administrators with attendance-related documentation and meetingsRecords and Administrative SupportMaintain organized and accurate student files related to attendanceAssist with enrollment, withdrawal, and transfer documentation as assignedSupport data entry and record verification for state reporting requirementsProvide clerical assistance to building administration as neededParticipate in building meetings and professional development as assignedOther Job FunctionsAbide by state statutes, school board policies, and regulationsAttend meetings as assignedMaintain accurate, complete, and correct records as required by law and district policyTake necessary precautions to protect confidential student informationPerform other duties as assigned by the Building PrincipalKnowledge, Skills, and AbilitiesStrong attention to detail and accuracyAbility to manage confidential information with discretionEffective written and verbal communication skillsStrong organizational and time-management skillsAbility to work independently and as part of a teamAbility to manage multiple tasks in a fast-paced environmentWork EnvironmentOffice setting within a school buildingFrequent interaction with students, families, staff, and visitorsExtended periods of sitting and computer useOccasional lifting of office materials up to 20 poundsParticipation in school events or meetings outside of regular hours as neededAttendanceConsistent and regular attendance is an essential function of this positionFLSA Status: Non-ExemptSalary Grade: Support StaffTerms of Employment: 9 months; 204 daysBackground clearance required; the results of which must be satisfactory to the District.Evaluation: Performance will be evaluated by the Director of Special Services in accordance with district policies and teacher evaluation procedures.Applications will be screened as they are submitted. The position will remain posted until filled.The Mexico Public School District is an EQUAL OPPORTUNITY EMPLOYER.

Notice of Nondiscrimination Our School District Prohibits discrimination and harassment against employees, students or others on the basis of race, color, national origin, sex, age, ancestry, religion, disability by law in admission or access to, or treatment or employment in its programs and activities.