Support Specialist - Counselor Secretary - School Year 2026-2027 (Anticipated Vacancies)

Support Specialist - Counselor SecretaryFacilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.Education/Certification: High school diploma or equivalent.Special Knowledge/Skills: Broad knowledge of MS Word. Proficient word processing and file maintenance skills. Effective organizational, communication and interpersonal skills. Ability to use personal computer and software to develop spreadsheets and databases and do word processing. Bilingual preferred.Experience: Two (2) years secretarial experience, preferably in a public education environment, preferred.Records, Reports and Correspondence: Prepare correspondence and transcripts using typewriter or personal computer.

Prepare documents and lists for award assemblies and other student recognition programs. Record student information, including test scores and final grades, on permanent records. Create new student files and ensure completeness of records. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders and entering student data into appropriate databases or computer programs. Assist with processing changes and adjustments to student schedules. Assist with summer school preparation.Reception and Phones: Serve as receptionist for counseling office.

Assist students, parents and teachers by distributing test, scholarship and other college materials. Assist counselor with scheduling of Admission, Review and Dismissal Committee (ARD) meetings and appointments.Other: Receive distribute and ensure security and confidentiality for testing materials. Maintain college information library. Maintain confidentiality. Participate in cross-training. Other duties as assigned.Supervisory Responsibilities: NoneEquipment Used: Computer and various office equipment.Working Conditions: Mental Demands: Maintain emotional control under stress.

Work with frequent interruptions. This position requires regular in-person interaction with the public. Physical Demands: Frequent repetitive hand motions Prolonged use of computer.