Supervisor, Finance & Accounting

Supervisor, Finance & Accounting

INNOCEAN USA, a full-service advertising agency located in Huntington Beach, CA is looking for a Supervisor to join our Finance team!

We are a hybrid workplace, x3 days week in-office.

The Finance & Accounting Department partners closely with all internal departments to provide accurate financial analysis, budgeting, AR/AP, and overall ad-hoc support. They also manage PO/estimate and develop/continuously improve work-flow processes. The team fosters a collaborative environment with a strong focus on engagement and development.

The Supervisor is primarily responsible for managing client billing for creative and may also include production. Specifics include client billing, AR/AP reconciliation, review weekly expense reports, compile reporting (inter-department, client, and accounting), updating client media marketing documents and assist with month-end closing. Additional responsibilities may include ERP software management including reporting, coding, and mapping of accounts as necessary.

Essential duties/responsibilities:

• Manage Month end closing P&L reporting
• Process monthly billing transactions and reconcile against budgets & PO's
• Forecasting and budgeting support
• WIP Monitoring and ledger reconciliation
• Review and process expense reports on a weekly basis
• Collaborate with internal teams regularly regarding any invoice discrepancies
• Work closely with Business Affairs and Accounts for timely billing and accrual reconciliation
• Prepare internal and client accruals on a monthly/quarterly/annual basis
• Follow up with client on a regular basis to maintain healthy Aged AR/AP balance
• Review & process weekly mass payment batches to vendors
• Prepare monthly reports for internal departments and clients
• Supervise staff on team, assisting with daily tasks and reviewing deliverables
• Evaluate internal processes and provide insight for process efficiency as needed

Desired skills & qualifications:

• 6+ years of experience in Accounting & Finance/working in a similar role
• Accounting Experience
• Knowledge of Advertising or production industry preferred
• Exceptional computer skills (Microsoft Office Suite, especially Excel & Power Query)
• AI tools experience forward thinking
• Bachelor's Degree required, Finance or Accounting Degree preferred
• Ability to work overtime, especially at month-end
• Strong knowledge of billing and accounting concepts
• Strong analytical skills, detail oriented
• Excellent oral, written and interpersonal communications skills
• Capable of making timely, independent decisions
• Proactive and self-motivated
• Ability to work well in an environment with firm deadlines; results oriented
• Ability to multitask
• Ability to work both independently and as part of a team

Benefits:

• 3 PPO Medical Plans through Anthem to choose from at low cost
• Free Dental and Vision
• 401k – match .70 cents on the dollar of up to 6% of employee's contributions
• Wellness reimbursement program
• Company paid short – and long-term disability, and basic life
• Generous PTO
• On-site barista
• Beautiful campus across from the Pacific Ocean