Project CoordinatorFluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S. The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California's Central Valley.The Project Coordinator will provide high-level administrative support to the Planning and Engineering Office within the California High-Speed Rail (CAHSR) Program.
This role requires a highly organized and resourceful individual with strong administrative skills and the ability to prioritize tasks in a fast-paced environment. The ideal candidate will demonstrate adaptability to change, excellent verbal and written communication skills, and a collaborative mindset. Team building, professionalism, and strict confidentiality are essential, as is the ability to manage multiple responsibilities efficiently.Position ResponsibilitiesPrepare and track Travel Request Forms, and Travel Expense ClaimsCompiling Travel Details, Booking Coordination, RevisionsComplete Expense Reports for Task 10PRF Forms: Requisition Forms, Compiling Candidate Information, Tracking Package completion, Approval Changes:PRF – Track each step of PRF processRequisition Forms – Track all submitted Requisition Forms for available positionsOnboarding – projected start date and actual start dateOffboarding – update all offboarding activitiesScheduling Candidate InterviewsFilling, printing, calendaring, coordination, document quality control, other admin tasksLead complex and diverse administrative assignments seeing them from conception to completionSupport other administrative support staff as project continues to grow in size and scopeCoordinates conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes.
Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locationsProvide assistance with change management process and trackingMeets regularly with Task Lead to review status of projects; plan key events, meetings, and upcoming travel; and prioritize open action itemsCreates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of task lead needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when neededInteracts and communicates with all levels within the PDS team as well as CHSRA; develops effective networks with peers, as well as external professional groupsAnticipate business needs, be proactive, troubleshoot problems and take initiativeManages and maintains calendar in Microsoft Outlook, including assisting with scheduling, within limits and at his/her discretion; applies understanding of priorities in scheduling meetingsEnsure that project correspondence and documentation are handled according to a prescribed formatOther related duties may be assignedWe are an equal opportunity employer.
All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.