Subcontracts Administrator
Location: Chandler, AZ
Onsite Flexibility: Hybrid — 3 days onsite per week
Contract Details
- Position Type: Contract
- Contract Duration: 12 months
- Pay Rate: $51.40–$66.71 / Hour (USD)
- Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Job Summary
In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements. Performs all phases of tasks involved in the sourcing, formation, tendering, negotiation and award and administration of EPC subcontracts. Communicates with bidders and personnel within the organization to establish clear definition of requirements and to assure proper performance to the stated project requirements. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any scope budget, financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement. Represents the company at all times with high moral standards and ethics.
Key Responsibilities
- Develop multiple contracts and/or services agreements simultaneously as assigned.
- Perform formation duties including but not limited to: source and prequalification of potential bidders, prepare and issue request for proposal packages, coordinate and resolve technical and commercial clarifications, receive bids, organize the evaluation process, prepare commercial bid summaries and recommendation documents, secure approvals in accordance with established procedures and prepare contract documents for execution.
- Implement the Division Responsibilities Matrix which records the Project's agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Administration.
- Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
- Prepare and maintain control and status reporting documents.
- Prepare and organize assigned contracts sponsored meetings, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between stakeholder parties on all contractual matters.
- Assist project Contracts team in solving and attending to administrative problems on planning, staffing, work-hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
- Coordinate with Construction, Engineering and Support Services staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
- Represent the organization in contractual discussions of moderate complexity.
- Administer information programs to ensure mutual understanding of subcontract terms and conditions.
- Monitor cost vs scope progress and prepare periodic status reports for management.
Required Skills
- Knowledge of service acquisition & procurement regulations, policies and practices.
- Demonstrated training or experience in pricing, contract law, negotiations and accounting.
- Working knowledge of engineering/construction industry contracting practices.
- Experience in developing contract types (including LSTK, T&M and UR), fee arrangements and contract terms.
- Experience in developing and recommending potential solutions to contractual problems to management.
- Broad knowledge and experience in subcontract administration required.
- Strong organizational and communication (oral and written) skills, professional and proactive approach to mitigation of contract administration challenges and inherent business risks.
- Knowledge of developing and implementing strategies for negotiations utilizing accounting or cost engineering methods gained through education or experience.
- Knowledge and understanding of the project functional groups and company policies, procedures and work practices, as well as associated software systems.
- Experience in field administration of EPC contracts is an asset.
- Minimum 5 years in (sub)contract administration.
- Proficiency in all phases of the formation and award of large, moderately complex contracts.
Education Requirements
- Bachelor's degree (or international equivalent) required.
Required Experience
- 5–8 years of relevant experience with a bachelor's degree (or international equivalent); or 9–12 years of relevant work experience in lieu of degree.
Benefits
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
About the Client
This global engineering, procurement, and construction firm has delivered more than 25,000 projects across 160 countries on all seven continents over more than 125 years, making it one of the most prolific infrastructure builders in history. Operating across energy and industrial, infrastructure, nuclear and environmental remediation, government services, and mining and metals markets, the organization serves national governments, global energy companies, and the world's largest public agencies — bringing exceptional scale and technical complexity to every engagement. With a Glassdoor rating of 4.0 stars from nearly 2,500 employee reviews and 78 percent of employees recommending the company, the firm has earned genuine employee endorsement for competitive compensation and career development. Teams include civil and structural engineers, project controls specialists, procurement managers, subcontracts administrators, and nuclear and environmental remediation professionals who work on landmark projects across the United States and internationally.
About GTT
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.