Student Administrative Assistant Career Services (FWS)

Student Administrative Assistant Career Services (FWS)The Student Administrative Assistant Career Services will provide essential administrative support to the Career Success and Workforce Development department, ensuring efficient daily operations. This role is ideal for students seeking hands-on experience in office administration, plus offers a valuable opportunity to develop administrative skills and gain insight into career services operations within a higher education setting.Reports To: Director of Career Services and Workforce DevelopmentWhat position(s) reports to this position? NoneMinimum Education/Experience: Current OCCC student with a Federal Work Study awardRequired Knowledge, Skills & Abilities: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and communication skills Professional demeanor Punctual Reliable Ability to maintain confidentiality.Physical Demands/Working Conditions: Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects. Physical activities: This position requires the person to frequently communicate with and listen to students, administration, staff, faculty, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists. This position requires the person to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. This position performs the essential functions in an indoor, office setting.Preferred Qualifications: NoneRequired Training: Quarterly compliance training as assigned by institutionWork Hours: As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday – FridayDepartment: Career Success and Workforce Development CenterJob Open Date: 08/21/2025HR Contact: Beth HolmesSpecial Instructions to Applicants: Applicants are to thoroughly complete the electronic application and attach the required documents: Cover letter, resume.

Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at , Monday through Friday between the hours of 8:00 AM and 5:00 PM.Posting Number: Student, Work Study, Temporary_ Job Duties: To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job duties include greeting visitors, answering incoming calls, directing inquiries, setting and managing appointments, preparing materials for meetings, creating and maintaining spreadsheets, organizing files, drafting correspondence, aiding in research and event planning, photocopying, scanning, maintaining office supplies inventory, and assisting with special projects.Job Duties (Safety / Policy & Procedures): Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.Required DocumentsRequired DocumentsCover LetterResume/CVOptional DocumentsOther DocumentTranscript