Staffing Manager

Staffing Manager

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholartand learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Job Profile Title

Manager C, Business and Finance

Job Description Summary

The Staffing Manager is responsible for Human Resources andstaffing functions within the OBGYN Research Business Office,providing comprehensive HR management and guidance for researchstaff and trainees across the Department of Obstetrics andGynecology. The Staffing Manager serves as the primary resource forstaffing and Workday processes and as the liaison with PSOM HR,advising hiring managers, supervisors, and faculty on HR policies,procedures, and complex staffing matters.

The Staffing Manager manages HR processes including recruitment,job postings and hiring, onboarding, reclassifications, leaves ofabsence, workers' compensation,performance management, annualperformance and merit processes, and position discontinuations andterminations. The position provides guidance to supervisors oncomplex employee and staffing issues and ensures appropriate HRprocesses and policies are followed.

The position is also responsible for postdoctoral researcher,research associate, visiting student, and other research-relatedacademic appointment and reappointment processes, including ISP andPSP processes, and manages visa and immigration-related processesfor faculty, staff and trainees. The Staffing Manager serves as theResearch Business Office's subject matter expert for Workday HR andstaffing processes and works closely with PSOM HR and otherUniversity offices to resolve complex staffing and appointmentmatters.

Job Responsibilities

Staffing, Recruitment & Employee Relations

Independently manage recruitment, hiring, and staffing processesfor the OBGYN Research Business Office, including advising hiringmanagers on position development and PIQs, creating and managingjob requisitions, and reviewing and approving hiring actions inWorkday. Serve as the primary staffing resource for hiringmanagers, supervisors, and faculty, interpreting University andPSOM policies and providing guidance on recruitment, hiring,reclassifications, leaves of absence, workers' compensation,performance management, terminations, and other complex staffingmatters.

Academic Appointments, ISP/PSP & Visa Processes

Manage appointment and reappointment processes for postdoctoralresearchers, research associates, visiting students/scholars, andother applicable research personnel. Manage ISP and PSP processes,ensuring required documentation and approvals are obtained andactions are completed appropriately and timely. Manage visaapplication and renewal processes for international researchfaculty, staff and trainees, working with faculty, staff,candidates, ISSS, PSOM HR, and appropriate University offices toaddress questions and resolve issues.

HR Process Development & Training

Develop and maintain HR standard operating procedures forrecruitment, hiring, onboarding, staffing, and related processeswithin the OBGYN Research Business Office. Develop and deliverWorkday and HR-related training, workshops, and refresher sessionsfor supervisors, hiring managers, and staff.

Onboarding

Manage onboarding for new research staff and trainees, working withhiring managers and departmental partners to ensure requiredemployment and onboarding activities are completed and employeeshave appropriate access and resources, including Pennidentification, email, building and laboratory access, and otherrequired systems.

HR Tracking & Reporting

Maintain HR tracking tools for hires, terminations,reclassifications, postdoctoral and research associate appointmentsand reappointments, and other staffing actions. Prepare and reviewrecurring and ad hoc workforce reports to monitor upcoming actions,identify outstanding requirements, and ensure HR processes arecompleted timely.

Qualifications

• Bachelor of Science and 3 to 5 years of experience orequivalent combination of education and experience isrequired.
• HR experience preferred

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$77,330.00 - $90,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition : Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources : Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services : From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

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The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.