Staff Workplace Specialist

Job Purpose

As a Staff Workplace Specialist, you will lead the execution, vendor management, and physical workspace standards across VulcanForms’ office and manufacturing-adjacent facilities. In this role, you will oversee office buildouts, direct complex vendor programs, drive daily multi-site operations, and partner cross-functionally with IT, EHS, and People Operations to ensure our work environments are reliable, functional, and ready to scale as the company expands.

Key Responsibilities

• Lead Workplace Infrastructure & Site Readiness : Drive office buildouts, site expansions, and space reconfigurations across locations; oversee desk layouts, conference room acoustics, furniture procurement, and IT/electrical coordination to deliver fully operational workspaces.
• Direct Vendor & Contract Operations : Manage vendor relationships, performance tracking, and service-level enforcement for facilities, janitorial, maintenance, and office services; oversee procurement workflows, invoice approvals, and vendor contract reviews.
• Oversee Multi-Site Operating Standards : Establish and maintain workplace operating protocols, space planning guidelines, and daily site readiness across corporate offices and non-production manufacturing spaces (meeting rooms, break areas, and common spaces).
• Cross-Functional Project Execution : Partner closely with People Operations, IT, Finance, and EHS to streamline employee onboarding setups, ensure workplace safety compliance, and align facilities initiatives with broader business goals.
• Budget & Program Optimization : Monitor and track workplace budgets and forecasting; balance speed, quality, and cost efficiency across vendor contracts, site moves, and facility maintenance projects.

Qualifications

• 8+ years of hands-on workplace services, facilities management, or office operations experience supporting multi-site environments.
• Bachelor’s degree in Business Administration, Facilities Management, Operations, or related field; equivalent practical experience in high-growth operational environments will also be considered.
• Advanced expertise in facilities vendor management, office buildout execution, space planning, and building infrastructure standards.
• Proven track record as a senior individual contributor who can independently drive complex projects, manage competing priorities, and maintain high standards across multiple locations.

Preferred Qualifications

• Direct experience supporting workplace services in blended office and advanced manufacturing/industrial settings.
• Demonstrated experience coordinating new site openings, facility buildouts, or major footprint expansions.
• Strong working knowledge of EHS protocols, basic building management systems (HVAC, power, network access), and vendor contract negotiations.

VulcanFormsoffers a competitive salary and equitypackage.Actual compensation is based on factors such as the candidate’s skills, qualifications, and experience.In addition,VulcanFormsprovides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with companymatch.

The annual base salary range for this position is $106,755 to $146,788.