Staff Assistant III (Administrative Assistant)

Administrative AssistantSeeking a highly organized, proactive Administrative Assistant to provide day-to-day administrative, scheduling, and communications support. The ideal candidate is detail-oriented, professional, and can manage multiple priorities in a fast-paced clinical and academic environment. This role involves regular interaction with clinical staff, research staff, and institutional partners, and requires exceptional communication skills and discretion.Job-Specific Responsibilities:Manage Dr.

Mahalingaiah's calendar, including scheduling and coordinating meetings, conferences, and travel arrangements (including booking flights and hotel reservations)Prepare, process, and reconcile corporate card expenses and reimbursements in compliance with University and sponsor policy; serving as the team's subject-matter resource on Harvard travel and reimbursement/Concur policyServe as primary administrative point of contact for students, collaborators, and institutional offices via phone, email, and in-person communicationDraft, proofread, and format professional correspondence, emails, letters, and reportsAssist with research- and academic-related administrative tasks (e.g., scheduling meetings, helping coordinate events, preparing CV or biosketch updates, etc.), as directedOther duties as assignedQualifications:Basic Qualifications:3+ years of relevant experience is required; a combination of education and experience may be considered.Additional Qualifications and Skills:Associate or bachelor's Degree preferredProficiency with Microsoft OfficeStrong problem solving skills with meticulous attention to detailStrong communication skillsWork independently with minimal supervisionHandle complex and confidential information with discretionHighly organized, creative, motivated, and passionate about achieving resultsExcellent interpersonal skills and can work well with othersAdditional Information:Appointment End Date: One year from date of hireStandard Hours/Schedule: 35 hours per weekVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: IdentityJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!Work Format Details:This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location.

Individuals must meet work location sponsorship requirements prior to employment.Salary Grade and Ranges:This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.Benefits:Generous paid time off including parental leaveMedical, dental, and vision health insurance coverage starting on day oneRetirement plans with university contributionsWellbeing and mental health resourcesSupport for families and caregiversProfessional development opportunities including tuition assistance and reimbursementCommuter benefits, discounts and campus perksEEO/Non-Discrimination Commitment Statement:Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

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