Staff Assistant, Event Operations and Experience

Staff Assistant, Event Operations & ExperienceThe Formula 1 Hard Rock Miami Grand Prix has rapidly established itself as one of the premier sporting and entertainment events in the world. The Event Operations team is responsible for the planning, procurement, execution, and implementation of temporary infrastructure, venue overlay, and major site assets that bring the event experience to life. The Fan Experience team is responsible for curating the campus fan experience through our ticketed hospitality product design, FF&E procurement, campus experience, activations, and general fan welfare.

The Staff Assistant, Event Operations & Experience will provide critical operational and experiential support across procurement, stakeholder communications, vendor coordination, and event logistics. This role will serve as a key liaison between internal departments and external partners, helping ensure projects are delivered efficiently, accurately, and on schedule in a fast-paced, high-profile event environment.Location: This is a full-time position based on site at Hard Rock Stadium in Miami Gardens, FLResponsibilitiesSupport the planning and execution of venue operations, overlay, and temporary infrastructure projects for the Formula 1 Hard Rock Miami Grand PrixSupport procurement and inventory management for supplemental fan experience event assets, including, FF&E, signage, and other event-related resourcesSupport the hospitality design and "look and feel" through the creative process and on-site load in and executionCoordinate communications and information distribution to internal departments, contractors, vendors, and event stakeholdersDevelop, maintain, and distribute operational documents including maps, logistics guides, vendor information packets, and site communication materialsServe as a primary point of contact for vendors regarding access procedures, credentialing requirements, delivery schedules, laydown areas, and site logisticsTrack project deliverables and assist with maintaining event timelines, budgets, and operational documentationAssist with vendor onboarding, contract administration, purchase orders, and invoice reconciliationSupport event command center operations and troubleshooting efforts during event build, event week, and breakdown periodsMaintain organized documentation, records, and reporting processes to support departmental objectivesProvide on-site operational support during event load-in, event operations, and load-out activitiesQualificationsExcellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively across cross-functional teams and external vendorsAbility to manage multiple projects at once with on-time design deliverables and deadlines metTeam-player, creative, solution-oriented, driven, and passionateStrong analytical and problem-solving skills with the ability to prioritize in a high-stakes, fast-paced environmentAbility to work a flexible schedule, with higher demand from January – May, including weekends and evenings, depending on event needsSelf-starter and a forward thinker with a desire to collaborate in a team-based cultureProficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and TeamsExperience working in live events, sports, entertainment, venue operations, or large-scale festivalsFamiliarity with procurement processes, budget tracking, and vendor managementExperience reading site plans, construction drawings, or operational mapsWorking knowledge of AutoCAD, Bluebeam, SketchUp, or similar design and project management tools