Sr. AP Specialist

SENIOR AP SPECIALIST
Butler, PA
$65,000- $70,000

We are seeking an experienced Senior Accounts Payable Specialist to join a growing construction organization. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate vendor payments, maintaining subcontractor compliance documentation, and supporting month-end close activities. The ideal candidate will have prior experience in the construction industry and a strong understanding of job costing, lien waivers, and subcontractor payment processes.

OVERVIEW OF THE SR AP SPECIALIST ROLE:

• Process high-volume invoices for vendors, subcontractors, and suppliers.
• Review invoices for proper coding, approvals, and compliance with company policies.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Resolve invoice discrepancies and vendor inquiries in a timely manner.
• Maintain vendor records, W-9 documentation, and payment terms.
• Ensure accurate coding of expenses to jobs, projects, and cost categories.
• Review and track subcontractor invoices, retainage, and progress billings.
• Assist project managers with invoice tracking and project cost reporting.
• Support job cost reconciliation and project accounting functions.
• Reconcile AP subledger to the general ledger.
• Assist with month-end close, accruals, and account reconciliations.
• Prepare AP aging reports and identify outstanding liabilities.
• Support internal and external audits by providing requested documentation.
• Analyze AP processes and recommend improvements to increase efficiency and accuracy.
• Help streamline AP workflows and implement best practices.
• Assist with ERP system enhancements and AP automation initiatives.
• Maintain strong internal controls and compliance with company policies.

PREFERRED QUALIFICATIONS FOR THE SR AP SPECIALIST ROLE:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 5+ years of accounts payable experience, preferably within construction, contracting, engineering, or project-based industries.
• Strong understanding of job costing, retainage, subcontractor billing, and lien waivers.
• Experience processing high-volume invoices in a fast-paced environment.
• Proficiency with ERP/accounting systems and Microsoft Excel.
• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent communication skills with the ability to work cross-functionally with project teams, vendors, and management.