Sr. Administrative Associate- Anesthesia

Sr. Administrative Associate- Anesthesia | Boston Childrens HospitalPosition Summary Assists Director, Manager, or Chief of Service in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the "go-to" person for the administrative staff.

Key responsibilitiesLead and direct secretarial, clerical, and administrative support services to ensure smooth department operations.Recommend, implement, and maintain internal systems and departmental policies.Oversee department recordkeeping systems for administrative and financial data, ensuring data accuracy and report distribution.Collect and compile data for various analyses and perform calculations to prepare spreadsheets, graphs, and charts.Manage daily administrative operations, preparing reports and documents to meet compliance requirements.Facilitate administrative forms processing, such as purchase orders and invoices.Organize logistics for seminars, conferences, and special events, including material preparation and registration management.Maintain departmental files, records, databases, and office libraries, managing information entry and distribution.Schedule appointments and maintain physician calendars, handle meeting logistics, and prepare agendas.Monitor supply inventory and computer equipment, authorize purchases and coordinate equipment services.Transcribe, type, proofread, and edit various materials, including confidential documents, ensuring accuracy and clarity.Answer and route phone calls, greet visitors, provide information, and manage correspondence.Deliver positive customer service to support departmental and hospital operations.Coordinate and manage department-wide catering orders for meetings, events, and other departmental functions.Serve as a member of the department's social media and website teams, contributing to content development, updates, and digital engagement efforts.Maintain the cleanliness and organization of shared communal spaces to support a professional and welcoming environment.Minimum qualifications Education:A high school level of education.Experience:Two years of related experiencePrior customer service or administrative experience preferredAnalytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.Schedule: Monday-Friday, Hybrid after training period.