Sr. Administrative Assistant / Office Manager, Office of the CEO

Sr. Administrative Assistant / Office Manager, Office of the CEOBoulder, CO — onsite, with occasional travel to other company facilitiesAlta Resource Technologies (Alta) is a next generation mining company that uses synthetic biology to separate critical minerals from conventional and unconventional resources, including e-waste. Founded in 2023, the company is expanding its team in Boulder, CO. The exponential growth of new tech industries, as well as the information technology sector, are driving historic growth in mineral demand and stressing existing supply streams. Meeting new demand, diversifying the supply chain, and producing minerals in a more sustainable manner requires the rapid development, deployment and scaling of new technologies. This mineral challenge represents a historic opportunity for technology development and value creation.

Alta is proud to be at the vanguard of this mega trend.Alta is reinventing how the world sources critical minerals — using protein-based chemistry to extract rare earth elements and other essential materials from challenging feedstocks with unmatched selectivity. By dramatically reducing the cost and environmental impact of mineral separation, Alta is making it possible to unlock new sources of supply for 21st-century technologies. As global demand accelerates, securing these materials has become one of the most urgent challenges facing U.S. competitiveness and national security. Backed by top investors and government partners, Alta is growing fast and hiring mission-driven scientists and engineers to help us scale our platform and transform the future of mining.Alta is hiring a Sr. Administrative Assistant / Office Manager to support the Office of the CEO.

This role is the operational backbone of Alta's executive team — owning the scheduling, travel, workplace, and coordination work that keeps a fast-moving leadership group running, and doing it well enough that leadership stops thinking about it.The position exists because Alta is scaling. At 39 employees today and growing past 50 across multiple facilities, the volume of executive administration and workplace operations has outgrown what can be absorbed alongside strategic work. This role takes ownership of that volume so that the Office of the CEO can focus on planning, execution, and organizational infrastructure.This is a high-trust, high-visibility position. The person in this role sees calendars, board logistics, personnel information, and financial documents before almost anyone else does. Discretion is not a preferred quality here; it is the job.Key ResponsibilitiesExecutive Scheduling & Calendar ManagementOwn calendar management for the CEO, and for VPs and C-suite leaders as neededSchedule and reschedule against shifting priorities, resolving conflicts without escalating each oneProtect focus time and enforce meeting standards set by the Chief of StaffCoordinate complex multi-party meetings across functions, facilities, and external stakeholders Manage the logistics of recurring leadership meetings, including room, materials distribution, and remote accessTravel, Expense & Vendor AdministrationBook and manage domestic and international travel for the executive team, including itineraries and contingency planningAdminister vendor relationships for office services: onboarding, invoicing, renewals, and issue resolutionMaintain purchasing and supply processes across facilities within approved budgets Prepare and submit expense reports; track receipts, reconcile against policy, and follow through to reimbursementMeeting & Communication SupportAssemble, format, and distribute meeting materials and agendas prepared by the Chief of Staff Capture notes and action items in leadership and cross-functional meetings, and route them into the company's tracking systemFollow up on outstanding action items and flag items at risk of slippingDraft and distribute internal communications and announcements as directed Serve as a professional first point of contact for external visitors, partners, and investorsWorkplace & Office OperationsOwn day-to-day office operations at the Boulder site: supplies, equipment, facilities requests, and workspace readinessCoordinate with building management, service providers, and IS on workplace issues Support the people-facing side of new site readiness alongside the SVP of Operations, including workspace setup and supply logisticsMaintain office procedures and documentation so processes are repeatable rather than person dependentPartner closely with the Facilities Ops Manager to stay current on building operations and maintenance activity (This role is not responsible for facilities upkeep directly, but is expected to be in the know)People & Onboarding CoordinationSchedule interviews and coordinate candidate logistics with hiring managers and the external HR partnerExecute new-hire onboarding logistics: workspace, equipment, access requests, first-week scheduling, and welcome materialsMaintain HR and compliance documentation and personnel records, handling confidential information with strict discretionSupport employee programs and recognition activitiesEvents & Employee ExperiencePlan and execute company events, team gatherings, and all-hands meetings across sitesCoordinate logistics for board meetings and investor visits, including catering, materials, and on site arrangementsContribute to a consistent employee experience across all Alta locationsWhat Success Looks LikeThis role is evaluated on reliability and on the capacity it creates for others. Within the first year:Executive scheduling runs without escalation; conflicts are resolved at this level rather than passed upwardTravel and expense administration is fully owned, with reimbursements and reconciliations currentOffice and workplace operations run on documented, repeatable processes rather than institutional memoryOnboarding logistics are complete before every new hire's first dayBoard and investor visit logistics execute without leadership involvement in the detailsExecutive administrative and workplace volume no longer sits with the Chief of StaffGrowth PathThis position is the first dedicated hire in the Office of the CEO and sits at Level 3 on the G&A Admin track.

As Alta scales past 50 employees and across multiple facilities, the scope of this role is expected to grow toward executive support for additional leaders and project coordination work, with a defined path along the Admin track toward Executive Assistant (Level 5) and Sr. Executive Assistant (Level 6). Strong performers may also move laterally into the Strategy & Execution track.Required QualificationsAssociate's or Bachelor's degree, or equivalent experienceThree to five years of administrative, executive support, or office operations experience, ideally in a startup or high-growth environmentDemonstrated ability to manage complex calendars and competing priorities for senior stakeholdersProven discretion with confidential personnel, financial, and board informationStrong written and verbal communication, including with external partners and investorsHighly organized, with a bias toward closing loops and following through without remindersDrives tasks and projects to full completion, following up repeatedly and closing gaps in information, timing, or direction without being asked twiceComfortable working independently and confidently making judgment calls in ambiguous situationsProficiency with Google Workspace or Microsoft 365, video conferencing, and expense management toolsAvailability outside standard hours as needed, including evenings or weekends for special events, VIP or investor visits, and time-sensitive requests from the CEO or PresidentU.S. citizenship and valid passport requiredPreferred Qualifications3-5 years in Office Manager, Administrative Assistant, Executive Assistant, or similar roleAssociate's or Bachelor's DegreeExperience supporting a C-level executive or executive teamExperience coordinating board meetings, investor visits, or company eventsFamiliarity with ATS platforms, HRIS systems, or onboarding coordinationExperience in a multi-site organizationExposure to project or execution tracking tools such as Jira, Asana, or Notion Compensation & BenefitsThe starting pay range for this position is $80,000-$95,000, commensurate with educational background and work experience.Benefits include:401(K)Medical, Dental, Vision plans (or equivalent)Flexible Time OffPaid Parental Leave