Sr Administrative Assistant - GM Financial Bank

Job TitleSenior Administrative AssistantJob DescriptionGM Financial Bank is a newly formed bank. Team members joining now will play a pivotal role in shaping the bank, which will offer auto finance and deposit products. Joining GM Financial Bank means an opportunity to help build a customer-focused bank from the ground up.This position will be posted until filled.ResponsibilitiesThe Senior Administrative Assistant provides administrative assistance for team members and handles confidential tasks for leadership team.

This team member will coordinate with multiple internal departments and external vendors.In this role you will:Inventory, order and maintain supplies for the bankSchedule and coordinate travel for team members and officersCoordinate bank visits (e.g. regulators, Board of Directors, GMF team members, etc.)Prepare expense reports for senior-level management or C-Suite executivesParticipate in and assist in coordination of community investment and team member appreciation eventsCoordinate and schedule conference roomsProcess mail and other deliveries for the departmentProvide general administrative support for department including calendar management, timekeeping, invoicing and expensesAssist leadership team with communication, coordination, presentations, and task completionEstablish and maintain hard copy and/or electronic filing systems for departmental data, documents and other materialsAssist in the preparation and distribution of professional quality documents, reports or presentationsProvide administrative support for the entire bank as neededPromote a positive, cooperative and professional attitude when dealing with other company departments, customers, dealerships and vendorsQualificationsWhat makes you an ideal candidate?Administrative and clerical procedures and systemsBasic knowledge of general office proceduresCustomer service strategies and techniques (e.g., handling customer complaints, checking for customer satisfaction)Thorough understanding of corporate secretarial and general office proceduresWorking knowledge of Microsoft Office, Outlook, Access, and project management softwareOffice equipment (e.g., printers, telephones, copiers, fax machines, etc.)In-depth knowledge of GM Financial operations, policies, staff, and proceduresAbility to multitask and meet tight deadlinesAbility to work independently with limited supervisionExcellent organizational skillsAbility to make routine arithmetic computations and tabulations with speed and accuracyAbility to speak effectively with regulators or employeesAdvanced grammar, spelling and proofreading skillsExcellent oral and written communication skillsHandling confidential matters and informationAbility to make independent decisions, solve problems, and exercise discretion relating to the performance of day-to-day dutiesAccurate typing, 10-key and word processing skillsStrong focus on providing quality service to internal and external resourcesExperience and Education4+ years of experience as an administrative assistant strongly preferredHigh School Diploma or equivalent required; Bachelor's Degree PreferredAdditional Knowledge and SkillsWorking effectively within an AI enabled environment:Ability to use AI tools (e.g., Microsoft Copilot) to support daily workSkills in evaluating AI outputs for accuracy, compliance, and biasExperience integrating AI into workflows to improve efficiency or insightsFamiliarity with AI assisted research, summarization, and content generationUnderstanding of responsible AI use, including ethics and data protectionWhat We Offer: Generous benefits package available on day one to include: 401K matching, bonding leave for new parents (12 weeks, 100% paid), tuition assistance, training, GM employee auto discount, community service pay and nine company holidays.Our Culture: Our team members define and shape our culture — an environment that welcomes innovative ideas, fosters integrity, and creates a sense of community and belonging. Here we do more than work — we thrive.Compensation: Competitive pay and bonus eligibility.NOTE: We are unable to consider candidates who require visa sponsorship for this positionThis position is not open to agency submissions