Sr. Administrative Assistant, (A262310-7), 207, Police Administration

Administrative Support PositionProvides administrative and clerical support. Schedules appointments, assists with special projects, and maintains updated records of contracts and other relevant correspondence.Essential Functions/Job Competencies/Physical RequirementsESSENTIAL DUTIES & RESPONSIBILITIES The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Receives and processes invoices in an efficient and timely manner.

Requests quotes from vendors and assists with billing questions or concerns.Assists with development and implementation of department records management program, including the efficient processing, recording, filing, and retrieval of necessary materials.Maintains inventory office/janitorial supplies and fire equipment for the department; ensures department personnel have necessary items.Prepares and maintains records and files of fire personnel; types memorandums, statements, letters, reports, and other documents.Screens office visitors and telephone calls; receives and routes incoming mail; provides information and responds to complaints.Performs related work as required.COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIESKnowledge of department policies, procedures, and practices.Knowledge of public relations and communications.Knowledge of basic accounting principles and financial management, such as budget preparation and cost monitoring.Knowledge of modern office procedures and methods including computers and applicable software, such as ESO Solutions Software Program and WebEOC Software Program.Knowledge of English grammar, spelling, and punctuation.SKILLS AND ABILITIES:Skill in planning, organization, and time management.Skill in performing a variety of duties, often changing from one task to another of a different nature.Skill in customer service delivery.Ability to receive and follow directions from supervisor.Ability to project a positive and professional image of the City of Laredo.Ability to establish and maintain effective working relationships.Ability to meet schedules and deadlines of the work.Ability to maintain the confidentiality of information and professional boundaries.Ability to communicate clearly and effectively both orally and in writing.Ability to maintain good planning and organizational skills.Ability to take and follow directions from supervisor.Ability to give directions to and gain compliance from assigned staff.Ability to perform strenuous work and routine work.Ability to maintain a valid Texas Driver License and a good driving record.Ability to comply with all City of Laredo's policies and procedures.Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDSOffice or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Work Environment Locations Position will require the employee to work in the following types of work environments Never:Street environment (near moving traffic)Construction siteConfined spaceWarehouse environmentSeldom:Outdoor environmentSometimes:VehiclesOften:Office or similar indoor environmentExposures Position will require the employee to be exposed to the following environmental elements Never:Individuals with known violent backgroundsExtreme cold (below 32 degrees)Communicable diseasesMoving mechanical partsFumes or airborne particlesToxic or caustic chemicals or substancesLoud noises (85+ decibels such as heavy trucks, jack hammers, construction)Seldom:Individuals who are hostile or irateExtreme heat (above 100 degrees)Travel Position will require the employee to travel Never:National travelInternational travelSometimes:Local travelRegional travelMinimum QualificationsRequired Education and ExperienceBachelor's degree from an accredited* college or university in Business Administration, Public Administration, or related fieldAt least five (5) years of experience in high level administrative support*Council of Higher Education Accreditation (C.H.E.A.)Foreign Education:Applicants who have completed education outside of the United States must submit a foreign credential evaluation completed by a professional credential evaluation agency that is a member of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). The evaluation must verify the U.S. equivalency of the degree and identify the comparable U.S.

degree level. Applicants are responsible for obtaining and submitting the required evaluation documentation.Note: The City of Laredo is not responsible for any fees associated with obtaining a foreign credential evaluation or educational equivalency documentation.Valid Licenses and CertificationsRequired Licenses or CertificationsValid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.BenefitsThe City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:10 days of paid vacation per year6 1/2 days sick leave per yearPension plan16 paid HolidaysPaid healthDental planLife insurance*30 day waiting period For a full description of our benefits, please visit our website at: under Employee Benefits