Specialist- Records

Job TitlePay Grade: 780 (Min $22.20 min per hr) Work Days: 226Primary Purpose: Facilitate the efficient operation of the records management office, document imaging and management, vaults and remote warehouseQualifications:Education/Certification: High school diploma or equivalentSpecial Knowledge/Skills: Proficient skills in typing, word processing, and file maintenanceExcellent organizational skillsAbility to drive between the Administration Building and the Records WarehouseEffective communication and interpersonal skillsExperience: Two to three years of related work experienceMajor Responsibilities and Duties:Maintain office efficiency for the Records Management Department: training employees, answering phone, faxes and emails, maintaining supplies, monitoring equipment operation, processing invoices, scheduling pick-ups for record destruction at all campusesServe customers who are requesting records and answering questionsUtilize Laserfiche Records Management program, TEAMS and TREx for records transmittalAssist with the organization, maintenance, and indexing of the records vault and warehouse facility, using the RCAMS program for inventory of recordsMaintain filing system for Records Management DepartmentAssist Plano ISD staff with record storage and disposition of records requestsAssist with microfilm records maintenance, record storage, and computer indexingTrain and oversee work of additional personnel in the department and summer projectsAssist with preparation of the annual budget for the Records Management DepartmentAttend training to maintain communication and record management skillsAssist in the record management training of district staffFollow all rules, regulations, and policies of Plano ISD and follow directives from supervisorFollow attendance policy as assigned by supervisorPerform other functions that may be assigned by the Administration and/or supervisorEquipment Used: Uses computer, scanner, typewriter, printer, copier, fax, microfiche reader/printer, and calculatorWorking Conditions:Mental Demands: Reading; ability to communicate effectively (verbal and written); maintain emotional control under stressPhysical Demands/Environmental Factors: Work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing and pulling. Prolonged use of computer and repetitive hand motions.

Frequent lifting up to 50 poundsSM