Specialist, Program Operations - Scripps Howard Foundation

Specialist, Program OperationsThe E.W. Scripps Company is seeking Specialist, Program Operations responsible for providing comprehensive administrative and program operations support to the President/CEO and the entire Scripps Howard Fund team. Key support areas include but are not limited to general administration, calendar and meeting coordination, communications, event planning, project planning support, preparation of board reports and other materials, customer service, data management, expense and invoice coordination, donor and partner support and other day-to-day administrative duties that help advance the Fund's priorities.What You'll Do:Answer telephones and route calls; open and route mail.Respond to detailed inquiries from outside the organization.Implement large mailings (organize, gather materials and information, make copies, stuff/pack, label and ship).Prepare, update and proofread event materials and documents (name badges, signs, flyers, brochures and placards).Schedule meetings; take and distribute meeting minutes.Perform a variety of program support duties including complex travel arranging, supply ordering, file maintenance, preparation of promotional items and packing/unpacking and inventorying of materials.Provide program support to management team on an as-needed basis.Handle payment processing functions.Handle accounts payable and accounts receivable functions on an as-needed basis.Work on special projects in communications, event planning and customer service on an as-needed basis.Maintain reports and schedules as needed for the departmentWhat You'll Need:Bachelor's degree or equivalent work experience3-5 years of support experience that includes duties such as word processing, data entry and arranging travelWhat You'll Bring:Driven by philanthropic work and dedicated to maximizing community impactEnergetic self-starter with the ability to manage multifaceted projects and a capacity to perform well in a dynamic, multi-tasking environmentAble to anticipate needs and resolve problems in a timely mannerExperience in monitoring and communicating dynamic project factors such as deadlines, budget and scope to ensure targets are achievedExcellent interpersonal and communication skills (both verbal and written)Ability to identify and work through challenges, underscored by strong judgment and emotional intelligenceSelf-motivated and organizedExperience with fundraising/donor management softwareThrives in a collaborative environmentAdvanced proficiency with Microsoft Word and ExcelStrong written communication skills, including excellent spelling and grammarStrong problem-solving abilityAbility to work collaboratively in a team environmentHighly organizedAbility to gather information and recommend solutions to challengesAbility to rapidly learn a myriad of program policies and proceduresAbility to multi-task and work on multiple assignments simultaneously