Specialist, Executive Assistant - Public Sector

Executive AssistantWe're seeking a future team member for the role of Executive Assistant to support our Public Sector Client team. This role is located in Washington, DC.In this role, you'll make an impact in the following ways:Provide administrative and executive support in a fast-paced environmentProactively manage a complex calendar with intention:Confirming participants ahead of meetingsVerifying locations and video linksEnsuring pre-reads and materials are prepared in advanceServe as a gatekeeper to ensure executive's schedule is followed and respected; liaison to maximize executive's focus on prioritiesMaintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logisticsWork closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personallyPrioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetingsBook and coordinate domestic and international travel arrangements including detailed itinerariesPrepare and submit expense reports in a timely mannerHelp coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings – often partnering with others, but always taking responsibility for the outcomeSupport day-to-day needs that keep the executive operating at their best – including coffee runs, lunch is on time between meetings, or managing external commitmentsManage both planned and last-minute requests with discretion and poised executionBring a growth mindset – comfortable wearing multiple hats, pitching in as neededTo be successful in this role, we're seeking the following:5 years of experience supporting senior level executives or in a fast-paced support roleBachelor's degree or equivalent experience preferredExcellent communication skills and the ability to build rapport across teams and levelsHigh degree of professionalism, sound judgment and agility in changing schedulesStrong organizational skills with a proactive, can-do attitudeThe candidate must be proficient using the Microsoft Office including Outlook, Word, Excel and PowerPoint