Document Controls SpecialistThe Document Controls Specialist supports the PMO by managing, maintaining, and enforcing document control processes across power delivery projects, including Transmission, Distribution, Substation, and Grid Infrastructure Programs. This role ensures project documentation is accurate, complete, properly versioned, compliant with internal standards, and readily accessible to project teams, clients, and external stakeholders throughout the project lifecycle.Document ManagementDevelop, implement, and maintain document control procedures and systemsManage the intake, processing, storage, retrieval, and distribution of documentsEnsure all documents are accurate, complete, and properly version-controlledMaintain document logs, registers, and tracking systemsQuality & ComplianceEnsure compliance with internal standards, industry regulations, and audit requirementsConduct regular document audits to verify accuracy and completenessSupport internal and external audits by providing required documentationVersion Control & Change ManagementMonitor document revisions and ensure proper version control practicesTrack changes and maintain historical records of document updatesArchive obsolete documents in accordance with retention policiesProject SupportCoordinate document flow between project teams, vendors, and stakeholdersSupport project documentation processes (e.g., engineering drawings, contracts, reports)Ensure timely distribution of documents to relevant stakeholdersSystems & ToolsAdminister and maintain document management systems (e.g., SharePoint, Aconex, EDMS)Train team members on document control procedures and toolsGenerate reports on document status, compliance, and workflowsKey Qualifications2+ years of experience in document control, records management, or similar roleProficiency with document management systems and Microsoft Office (especially Excel and SharePoint)Strong attention to detail and organizational skillsWe do not accept unsolicited resumes or candidate submissions from third-party recruiters or staffing firms. Resumes submitted without a signed, written agreement with the Company and outside the approved HR/Recruiter process will not be reviewed or considered, and the Company will not be responsible for any associated fees.Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources.
Equal Opportunity Employer is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.