Special Education Clerical Assistant

Auxiliary - Position - Secretary/Clerical - Other
Job Number
Start Date
Open Date 08/27/2026
Closing Date
Attachments
Job Description
Primary Purpose:
Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understand English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Experience:
3 year of clerical experience in an office setting
Major Responsibilities and Duties:
Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Create and maintain the Admission, Review, and Dismissal (ARD) calendar for each campus, adhering to State compliance requirements.
3. Call to collaborate on the meeting date and time with parents and/or guardians of the student for the Admission, Review, and Dismissal (ARD) meeting.
4. Disseminate proper notices with parents, guardians, assessment team staff, and campus-based staff to schedule Admission, Review, and Dismissal (ARD) meetings once the date and time are agreed upon.
5. Document all parent contacts in the parent contact log and/or notice of ARD in the special education management system.
6. Call parents and/or guardians 48 hours prior to the ARD meeting to remember the meeting and to confirm their attendance.
7. Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
8. Receive deliveries and disseminate materials and information to the appropriate parties.

Other

1. Provide clerical assistance as needed.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Maintain confidentiality.
4. Follow district safety protocols and emergency procedures.
5. Other duties as assigned.

Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system
Posture: Continuous sitting
Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Reception desk in the administrative/central office
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Building/Campus Special Education Department
Salary: From 16.00
Salary: To 18.63
Salary Type Hourly
Additional Job Information
199 Days
Salary Range: $16.00 - $18.63
25,000 Free Life Insurance