Space Planner

JOB DESCRIPTION

The Moves and Changes Coordinator will help manage the strategic and tactical Space Planning teams in monitoring

workorders, scheduling internal and external move labor, and updating an existing IWMS Space Planning (Archibus)

database to ensure up-to-date records keeping. This role is critical to ensure accurate occupancy information across

the facilities.

While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.

Key Responsibilities:

• Enter, track, and close employee move-related work orders in the work order management system
• Coordinate and schedule contract labor (movers, furniture installers, etc.) to support daily move activities
• Serve as a point of contact for move-related requests, providing clear communication and status updates to employees and internal stakeholders
• Maintain and update the occupancy and space management database to ensure accurate headcount and seating information
• Assign employees office space in accordance with existing space standards
• Support furniture standards, space guidelines, and workplace planning documentation
• Support move planning for small- to medium-scale employee relocations across multiple buildings
• Track move schedules, dependencies, and completion status to ensure timelines are met
• Escalate issues, delays, or conflicts to appropriate partners and propose solutions when possible
• Partner with Facilities, IT, Security, HR, and external vendors to ensure seamless move execution
• Maintain move documentation, standard operating procedures, and reporting metrics
• Identify opportunities to improve move processes, data accuracy, and employee experience

REQUIRED SKILLS AND EXPERIENCE

• Space Planning Experience
• AutoCAD experience
• Move Management Experience
• Proficiency in Microsoft Office (Excel, Outlook, Teams), preferably PivotTables
• Experience with work order or space management systems is a plus
• Organizational, interpersonal, and communication skills (verbal and written)
• Ability to work independently while collaborating with cross-functional teams