Social Service Coordination Administrative Assistant

Social Service Coordination Administrative AssistantLocation: 911 N Studebaker Rd, Long Beach, CA 90815 Pay Range: $27.00 - $29.00 per hour Employment Type: Full-Time, Non-ExemptJoin Our Mission-Driven TeamAre you an organized, detail-oriented professional who enjoys providing administrative support and keeping a team organized and effective? RHF is seeking a Social Service Coordination Administrative Assistant to provide day-to-day administrative support to the Director of Social Service Coordination and the Social Service Coordinator (SSC) team.This role supports training, reporting, data tracking, record keeping, scheduling, and departmental activities while helping ensure information and resources are organized and accessible. If you enjoy managing multiple priorities and working collaboratively to support meaningful programs and services, we'd love to hear from you.What You'll DoAs our Social Service Coordination Administrative Assistant, you will provide essential administrative and operational support to the Social Service Coordination Department by:Assisting with the development and delivery of training materials and activities in accordance with HUD Office of Multifamily Housing guidelinesProviding administrative and technical support to Social Service Coordinator staff and assisting with training, professional development, and program participation activitiesReviewing, tracking, compiling, and preparing monthly SSC reports, training requirements, and program dataMaintaining departmental databases, quality assurance tracking systems, and other program recordsAssisting with gathering and organizing information for audits and supporting data accuracy and improvement efforts as neededPreparing, reviewing, and transcribing correspondence, action plans, reports, presentations, and other departmental documentsProviding day-to-day administrative support, including phones, mail, supplies, scheduling, document preparation, and distribution of SSC materialsTracking resident survey responses and preparing related reports and program informationAssisting with tracking proposals and grants associated with Social Service Coordinators and providing information to the Director as requestedResearching, compiling, and maintaining a directory of national and local resources to support the SSC teamReviewing and tracking SSC invoices and expense reports for accuracy and proper documentationAssisting with reimbursement and budget tracking and providing administrative support for the Director's travel arrangements and expense reportingCommunicating with appropriate departments to obtain information and assist with departmental administrative needsMaintaining accurate and confidential departmental records and filesCompiling information and providing administrative updates to the Director regarding program activities, status, and developmentsProviding administrative support for the recruitment and onboarding of Social Service Coordinators as needed, including scheduling, preparing materials, and maintaining recordsAssisting with the planning, coordination, implementation, and expense tracking of SSC Department activities, including the annual RHF Conference, Project HANDS promotion, and other departmental initiativesPerforming other duties as assigned to support the Social Service Coordination Department and the mission and goals of RHFTraveling locally and occasionally overnight as requiredRequired QualificationsBachelor's degree in Social Work, Human Services, or a related fieldMinimum of two (2) years of relevant administrative or program support experience, preferably in social services or a related fieldStrong written and verbal communication, organizational, and time-management skillsAbility to manage multiple priorities, meet deadlines, and work independently and collaborativelyStrong knowledge of spreadsheets, data tracking, and program support systemsProficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Publisher; experience with Smartsheet, Zoom, and Microsoft TeamsAbility to maintain confidentiality and handle sensitive information with professionalism and discretionStrong attention to detail and commitment to accuracy and effective administrative supportPreferred QualificationsExperience in social services, nonprofit, affordable housing, or community-based organizationsKnowledge of HUD Office of Multifamily Housing guidelinesFamiliarity with AASC Online or similar data and program tracking systemsExperience supporting training, reporting, grants, or community-based programsWhy You'll Love Working HereAt RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive.

We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.Benefits:Competitive payHealth, dental, and vision insurancePaid time off and holidaysRetirement savings planEmployee assistance and moreTerm life and Voluntary supplemental life insuranceMake a Difference With RHF!If you're an organized, reliable, and detail-oriented professional who enjoys supporting residents and property operations, we encourage you to apply. Join RHF and help create a comfortable and welcoming community where residents can thrive.Apply today and be part of a great team!Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.