Location: Hybrid - Herndon, VA
VivSoft is an emerging technology company specializing in Cloud, Enterprise DevSecOps, AI, and Digital Customer Experience to drive mission‑enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators.
Job Summary
As a Senior Proposal Manager, you will lead high-impact proposals for opportunities across federal, state and local agencies. You will orchestrate end‑to‑end proposal development, ensuring compliant, timely submissions and strategic alignment with business objectives.
Key Responsibilities
- Lead end‑to‑end proposal development and ensure 100% compliance, timely delivery, and strategic alignment with business objectives.
- Partner with Solutions and Capture teams to shape customer‑focused messaging and integrated win themes across proposal volumes.
- Lead high‑performance proposal operations, including kickoff meetings, daily stand‑ups, and milestone reviews, ensuring team alignment and accountability.
- Own proposal architecture: develop effective, compliant outlines; create templates, compliance matrices, and quality‑control protocols.
- Facilitate color reviews and final QA, ensuring proposals are polished, compelling, and strategically positioned to win.
- Manage final production and submission, overseeing all aspects of delivery and post‑submission follow‑up.
- Maintain proposal assets and knowledge base, contributing to continuous improvement and organizational readiness.
- Perform additional strategic duties to support business development and growth initiatives.
Skills Required
- Bachelor’s degree.
- Proven success supporting small business growth in federal contracting and managing proposals over $5M.
- 5+ years of proposal management experience supporting federal, state, or local opportunities, including compliance, writing/editing, color reviews, and final submission.
- Exceptional time‑management and organizational skills; adept at juggling multiple priorities and maintaining composure under pressure in fast‑paced, remote environments.
- Proven knowledge and experience in elevating proposal quality, optimizing evaluation scores and increasing win rates.
- Proficiency in Shipley methodologies and industry best practices.
- Exceptional written and verbal communication, editing, and interpersonal skills.
- Proficiency in market research tools: GovWinIQ, eBuy, SAM.gov, FPDS.
- Advanced skills in Microsoft Office Suite, SharePoint, Adobe Acrobat, desktop publishing and AI tools.
Desired Skills
- Experience developing oral presentations.
- Interest in learning new and emerging technology trends.
Benefits
- Comprehensive Medical, Dental, and Vision plans (employer‑paid for employees only).
- Life Insurance.
- Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 company‑paid holidays).
- 401(k) retirement plan with employer match.
- Professional development training reimbursement.
- Flexible/remote work schedules.
Salary Range: $120K – $135K
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