Senior Payroll Specialist

Payroll Processing and Administration

• Processes payroll termination paperwork and prepares final pay and on-demand payroll checks in accordance with applicable federal and state requirements.
• Processes biweekly payroll checks in the Corporate Payroll Manager’s absence for all assigned company entities, including Monarch Black Hawk.
• Reviews, audits, and processes payroll-related employee data, including new hires, rehires, terminations, direct deposit information, record changes, deductions, and other payroll adjustments.
• Prepares and processes payroll check deductions, including uniforms, nylons, name badges, ID cards, and other approved deductions.
• Processes and inputs direct deposit application information and verifies accuracy prior to payroll processing.
• Performs all Time and Attendance payroll processes in the Payroll Assistant’s absence.
• Processes payroll-related check requests and prepares documentation for Accounts Payable, as needed.

Tips, Tokes, and Labor Reporting

• Prepares, balances, and processes weekly dealer toke paperwork for payroll payment.
• Prepares room service and banquet tip information and completes final payroll input.
• Prepares biweekly labor distribution reports and other payroll-related reports for management review.
• Reviews payroll data for accuracy, completeness, and compliance prior to final processing.

Compliance, Reporting, and External Requests

• Provides monthly payroll information to the U.S. Department of Labor, Bureau of Labor Statistics.
• Maintains payroll records and documentation in accordance with company retention and confidentiality standards.
• Assists with biweekly payroll tax preparation, as needed.

401(k), Benefits, and Leave

• Processes biweekly and annual 401(k) files, including TRISAC file processing and uploads.
• Processes 401(k) loan information and performs required follow-up.
• Supports benefits and leave of absence paperwork processing and tracking.
• Works closely with Human Resources benefits representatives to ensure payroll-related benefit and leave information is accurate and timely.

Payroll Controls, Auditing, and System Support

• Serves as the primary backup resource to the Corporate Payroll Manager for all company payroll operations.
• Develops, maintains, and runs payroll queries to identify potential errors, discrepancies, inconsistencies, or irregularities.
• Produces regular audit reports to monitor payroll accuracy and support proactive issue resolution.
• Processes and audits new hire and rehire information to ensure accuracy of system input and employee file documentation.
• Processes and audits record changes entered by Human Resources.
• Performs file transfers to the bank to verify issued check information, including positive pay files.
• Executes payroll uploads, downloads, file transfers, and other required system processes.
• Recommends improvements to payroll procedures, controls, and reporting processes.

Benefits

• Comprehensive benefits (medical, dental, vision, supplemental coverage)
• 401K retirement savings plan + discretionary match
• Education tuition reimbursement program
• Scholarship opportunity
• Paid vacation
• Holiday pay
• Recreation/fitness discounts
• Weekly resort prizes
• Career development and training workshops

Qualifications

• Minimum of three years of related payroll, accounting, finance, or HRIS experience.
• Two‑year degree with coursework in accounting, finance, business, or a related field preferred.
• Prior experience processing multi‑state payroll preferred.
• Experience in a gaming, hospitality, or multi‑entity organization preferred.
• Experience serving as a backup to a payroll manager or processing full‑cycle payroll preferred.
• Advanced knowledge of payroll systems required; Infinium payroll system experience strongly preferred.
• Advanced Microsoft Excel skills required, including the ability to review, reconcile, and analyze large volumes of payroll data.
• Proficiency with Microsoft Word, Outlook, and related business software required.
• Ability to perform uploads, downloads, file transfers, ISERIES processes, and other payroll system functions.
• Ability to learn new software programs and payroll‑related technology quickly.
• Experience developing or maintaining payroll queries, reports, or audit tools preferred.
• Ability to read and interpret payroll reports, payroll procedures, federal and state laws, company policies, and regulatory documents.
• Ability to prepare routine reports, correspondence, and documentation accurately and professionally.
• Ability to communicate effectively with employees, management, Human Resources, Finance, Benefits, and external agencies.
• Must maintain professionalism, discretion, and confidentiality when handling sensitive employee and payroll information.
• Strong mathematical, reconciliation, and organizational skills.
• Ability to calculate wages, overtime, retroactive pay, deductions, taxes, percentages, tip and toke payments, and other payroll‑related amounts.
• Ability to apply sound judgment and common sense to written and verbal instructions.
• Ability to identify, research, and resolve payroll issues accurately and timely.
• Ability to proactively recognize potential payroll errors or compliance concerns and recommend appropriate solutions.
• Ability to prioritize work, meet deadlines, and maintain accuracy in a high‑volume payroll environment.
• High attention to detail and accuracy.
• Strong confidentiality and integrity.
• Payroll compliance knowledge.
• Analytical and audit‑focused mindset.
• Strong organizational skills.
• Effective communication skills.
• Problem‑solving and follow‑through.
• Ability to work independently and as part of a team.
• Ability to support payroll operations across multiple company entities.

Must adhere to all grooming standards, no visible tattoos/piercings or unnatural hair colors.