At Atlantis Casino Resort Spa , we are more than just a premier destination for luxury gaming and hospitality in Reno, Nevada; we are creators of unforgettable moments. Our commitment to excellence shines through our exceptional gaming, exquisite dining, and indulgent spa services, all set in an inviting and sophisticated atmosphere. As a family-owned business, we prioritize nurturing lasting relationships with our guests and the community, ensuring that every interaction is warm, memorable, and tailored to foster a true sense of belonging.
Essential Duties and Responsibilities
Payroll Processing and Administration
- Processes payroll termination paperwork and prepares final pay and on-demand payroll checks in accordance with applicable federal and state requirements.
- Processes biweekly payroll checks in the Corporate Payroll Manager’s absence for all assigned company entities, including Monarch Black Hawk.
- Reviews, audits, and processes payroll-related employee data, including new hires, rehires, terminations, direct deposit information, record changes, deductions, and other payroll adjustments.
- Prepares and processes payroll check deductions, including uniforms, nylons, name badges, ID cards, and other approved deductions.
- Processes and inputs direct deposit application information and verifies accuracy prior to payroll processing.
- Performs all Time and Attendance payroll processes in the Payroll Assistant’s absence.
- Processes payroll-related check requests and prepares documentation for Accounts Payable, as needed.
Tips, Tokes, and Labor Reporting
- Prepares, balances, and processes weekly dealer toke paperwork for payroll payment.
- Prepares room service and banquet tip information and completes final payroll input.
- Prepares biweekly labor distribution reports and other payroll-related reports for management review.
- Reviews payroll data for accuracy, completeness, and compliance prior to final processing.
Compliance, Reporting, and External Requests
- Provides monthly payroll information to the U.S. Department of Labor, Bureau of Labor Statistics.
Must adhere to all grooming standards, no "visible" tattoos/piercings or unnatural hair colors
- Comprehensive benefits (medical, dental, vision, supplemental coverage)
- 401K retirement savings plan + discretionary match
- Education Tuition Reimbursement Program
- Scholarship Opportunity
- Paid Vacation
- Holiday Pay
- Recreation /Fitness Discounts
- Weekly Resort Prizes
- Career Development and Training Workshops
- Completes employee welfare form requests, Social Security form requests, wage verifications, employment-related information requests, and similar documentation.
- Assists with biweekly payroll tax preparation, as needed.
- Supports compliance with federal, state, and company payroll requirements.
- Maintains payroll records and documentation in accordance with company retention and confidentiality standards.
401(k), Benefits, and Leave Support
- Processes biweekly and annual 401(k) files, including TRISAC file processing and uploads.
- Processes 401(k) loan information and performs required follow-up.
- Supports benefits and leave of absence paperwork processing and tracking.
- Works closely with Human Resources benefits representatives to ensure payroll-related benefit and leave information is accurate and timely.
Payroll Controls, Auditing, and System Support
- Serves as the primary backup resource to the Corporate Payroll Manager for all company payroll operations.
- Develops, maintains, and runs payroll queries to identify potential errors, discrepancies, inconsistencies, or irregularities.
- Produces regular audit reports to monitor payroll accuracy and support proactive issue resolution.
- Processes and audits new hire and rehire information to ensure accuracy of system input and employee file documentation.
- Processes and audits record changes entered by Human Resources.
- Performs file transfers to the bank to verify issued check information, including positive pay files.
- Executes payroll uploads, downloads, file transfers, and other required system processes.
- Recommends improvements to payroll procedures, controls, and reporting processes.
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty with a high degree of accuracy, confidentiality, and professionalism. The requirements listed below are representative of the knowledge, skills, and abilities required.
Education and Experience
- Minimum of three years of related payroll, accounting, finance, or HRIS experience required.
- Two-year degree with coursework in accounting, finance, business, or a related field preferred.
- Prior experience processing multi-state payroll preferred.
- Experience in a gaming, hospitality, or multi-entity organization preferred.
- Experience serving as a backup to a payroll manager or processing full-cycle payroll preferred.
Certificates and Licenses
- No certifications required.
- Payroll certification, such as FPC or CPP, preferred but not required.
Technical Skills
- Advanced knowledge of payroll systems required; Infinium payroll system experience strongly preferred.
- Advanced Microsoft Excel skills required, including the ability to review, reconcile, and analyze large volumes of payroll data.
- Proficiency with Microsoft Word, Outlook, and related business software required.
- Ability to perform uploads, downloads, file transfers, ISERIES processes, and other payroll system functions.
- Ability to learn new software programs and payroll-related technology quickly.
- Experience developing or maintaining payroll queries, reports, or audit tools preferred.
Language and Communication Skills
- Ability to read and interpret payroll reports, payroll procedures, federal and state laws, company policies, and regulatory documents.
- Ability to prepare routine reports, correspondence, and documentation accurately and professionally.
- Ability to communicate effectively with employees, management, Human Resources, Finance, Benefits, and external agencies.
- Must maintain professionalism, discretion, and confidentiality when handling sensitive employee and payroll information.
Mathematical Skills
- Ability to calculate wages, overtime, retroactive pay, deductions, taxes, percentages, tip and toke payments, and other payroll-related amounts.
- Strong mathematical, reconciliation, and organizational skills required.
Reasoning and Problem-Solving Ability
- Ability to apply sound judgment and common sense to written and verbal instructions.
- Ability to identify, research, and resolve payroll issues accurately and timely.
- Ability to proactively recognize potential payroll errors or compliance concerns and recommend appropriate solutions.
- Ability to prioritize work, meet deadlines, and maintain accuracy in a high-volume payroll environment.
Key Competencies
- High attention to detail and accuracy
- Strong confidentiality and integrity
- Payroll compliance knowledge
- Analytical and audit-focused mindset
- Strong organizational skills
- Ability to meet strict deadlines
- Effective communication skills
- Problem-solving and follow-through
- Ability to work independently and as part of a team
- Ability to support payroll operations across multiple company entities