Senior Payroll & Benefits Administrator

Senior Payroll & Benefits AdministratorAEGIS Insurance Services, Inc. ("AEGIS") has an immediate opening for a Senior Payroll and Benefits Administrator to support accounting, administration, reporting and analysis of payroll, benefits and executive benefit programs; to prepare reconciliations, schedules, payment documentation and vendor/audit support; and to provide senior-level administrative and analytical support to the Manager - Payroll and Benefits Accounting while maintaining the highest standard of confidentiality.Job Requirements:Minimum 4 years of payroll, benefits administration, accounting operations or related experience; experience with executive benefit or non-qualified benefit plans desiredUndergraduate degree in Accounting, Finance, Human Resources, Business Administration or related field preferred or equivalent payroll, benefits or accounting experienceCertified Payroll Professional (CPP) desiredWorking knowledge of payroll and benefit accounting concepts, reconciliations, journal entries, payment processing and supporting documentationApplied knowledge of state and federal regulations pertaining to payrollExperience with Workday Financials or Workday HCM, UltiPro/UKG, or similar payroll, HRIS or financial systems desiredStrong analytical, organizational and follow-up skills with excellent attention to detail and ability to manage recurring deadlinesDemonstrated ability to handle sensitive compensation, benefits, employee, executive and retiree information with discretion and confidentialityStrong written and verbal communication skills and ability to coordinate effectively with Accounting, Human Resources, Legal, Payroll, external vendors and auditorsProficiency with Microsoft Office; Specifically Excel, Word, and OutlookAbility to maintain accurate schedules, reconciliations and recordsAEGIS Core Competencies:Collaborative Communications and Behavior: Develops and maintains effective working relationships as a team member and across divisions; readily collaborates and shares information, seeks and provides constructive feedback, and supports a respectful workplaceInitiative and Accountability: Proactively addresses opportunities to enhance AEGIS' people, processes, products, and services, takes ownership for one's responsibilities by acting with integrity and in the best interest of the organization and stakeholdersQuality-Focused: Demonstrates a solution-focus, displays thoroughness and accuracy through quality deliverables, and demonstrates persistence and perseverance in achieving concrete and tangible outcomesService-Oriented: Conveys a genuine desire and ability to anticipate and meet customer needs and creates and nurtures mutually beneficial relationships within AEGIS and with AEGIS Members and brokersEssential Job Functions:Data Management and ReportingMaintain payroll tax compliance, including federal, state and local withholding requirementsPrepare and maintain recurring schedules, reconciliations and supporting analyses for payroll, benefits, pension, SERP, COLI and other executive benefit-related accounting activitiesAssist with monthly payroll and benefit accounting entries, research reconciliation differences and prepare support for manager reviewSupport annual and recurring benefit plan valuation, audit and reporting processes by compiling census, compensation, account balance, payout and plan information for vendors, auditors and internal stakeholdersMaintain assigned participant, payout, policy, account and payment tracking reports related to SERP, frozen AEGIS Option Plan, COLI, AYCO financial counseling and other benefit programs administered through AccountingCommunication and DocumentationCoordinate documentation and support for COLI policy payments, policy value reporting, death benefit claims and accounting tax reporting support, including preparation of required forms and correspondence for reviewPrepare, compile and/or route Workday payment requests, payroll gross-up support, invoice documentation, vendor payment support, e-signature requests and related accounting documentation, subject to required approvalsAssist with vendor coordination and information exchange involving benefit plan providers, payroll vendors, auditors and internal stakeholders like Human Resources; maintain accurate contact lists and historical documentationProgram/Project Management and SupportMaintain payroll configuration within Workday when setting up and testing new statesProvide backup support to the Payroll Administrator and other team members for payroll funding support, selected vendor reconciliations, Workday entries and employee payroll inquiries as assignedSupport preparation of budget estimates, year-end accruals, audit request support and other special projects for the Payroll and Benefits Accounting teamBalance recurring payroll and benefit accounting deadlines with ad hoc audit, vendor, executive benefit and retiree-related requestsQuality Assurance and Continuous ImprovementIdentify process improvement opportunities, strengthen documentation and help maintain effective controls over sensitive payroll and benefits processesMaintain strict confidentiality while coordinating with multiple internal divisions and external service providersDevelop sufficient technical knowledge of executive benefit arrangements, COLI, SERP, non-qualified plans and related accounting impactsEnsure accuracy and completeness of data used for payment processing, gross-ups, benefit valuations, reconciliations and reportingSupport improved documentation, cross-training and continuity within a lean Payroll and Benefits Accounting teamWe expect to pay a starting salary between $95,000 and $105,000. An applicant's placement within this range is based on their individual qualifications and professional experience.

In addition to base salary, AEGIS employees are eligible to participate in the Company's annual incentive program, with competitive awards based on corporate and individual performance.In addition, we offer a comprehensive and competitive suite of options for health & wellness, retirement, income protection, time off and additional benefits:Health & Wellness: Medical, dental, vision, mental health support and employee assistance programsRetirement: 401(k) with matching contributionIncome Protection: Life, disability, accident and critical illness insuranceTime Off: Vacation days, sick days, holidays and family/military leave optionsOther: Commuter benefits, pet insurance, hybrid work scheduleGrowth: Tuition assistance and professional development opportunitiesWe will consider this application carefully, but it does not guarantee employment. Selection is on a competitive basis. In addition, you must meet employment standards and specific position requirements.

Qualified applicants will receive consideration for employment without regard to race, creed, color, sex, sexual orientation, age, marital status, disability, national origin, veteran status or any other legally protected status. AEGIS Insurance Services, Inc. participates in E-Verify.