Senior Payroll/Accountant

Senior Staff Accountant | Multi-State Payroll Tax & General Accounting

We’re seeking an experienced Senior Staff Accountant to join a growing Finance team. This is a hands-on role with a strong focus on multi-state payroll tax compliance, general ledger accounting, month-end close, reconciliations, and operational accounting.

The ideal candidate brings a strong accounting foundation along with significant experience navigating the complexities of multi-state payroll taxes.

What You’ll Do

Accounting & Month-End Close

• Manage general ledger activity and maintain accurate financial records
• Perform month-end and year-end close, including journal entries, accruals, and reconciliations
• Complete balance sheet and bank reconciliations and resolve variances
• Reconcile payroll-related benefit accounts, including 401(k) and HSA
• Support accounts payable, vendor management, cash receipts, and banking activities

Multi-State Payroll Tax Compliance

• Manage payroll tax compliance across multiple U.S. jurisdictions, including monthly, quarterly, and annual filings
• Prepare and reconcile W-2s and 1099s
• Reconcile employee withholdings, employer tax liabilities, agency payments, and payroll tax GL accounts
• Research and resolve payroll tax notices, discrepancies, overpayments, and agency correspondence
• Manage state-specific requirements such as PFML/PFMLI, SDI, transit taxes, and other jurisdiction-specific taxes
• Assist with payroll tax registrations and agency portal management
• Partner with Payroll, Finance, and ADP to improve payroll tax processes and ensure accurate tax configurations

Audit & Compliance

• Support internal and external audits and prepare supporting schedules and documentation
• Maintain organized, audit-ready financial records
• Ensure compliance with GAAP and applicable federal, state, and local tax regulations

Requirements:

• Bachelor’s degree in Accounting or related field required
• 5+ years of progressive accounting experience
• Significant hands-on multi-state payroll tax compliance experience
• Strong knowledge of GAAP, general ledger accounting, month-end close, and balance sheet reconciliations
• Experience preparing W-2s, 1099s, and year-end payroll tax filings
• ADP payroll tax services/SmartCompliance or similar platform experience strongly preferred
• Experience with Microsoft Dynamics/Great Plains and benefits systems is a plus
• Strong Excel and analytical skills

Benefits:

Medical/Dental/Vision

Paid time'

401K