Senior Human Resources Coordinator - Talent Acquisition

Lead talent acquisition operations for benefits-eligible hiring at University Housing and Dining (UHD) while supervising a team and guiding HR and hiring managers.

Responsibilities

• Oversee, coordinate, and ensure timely and accurate processing of customer requests received via the HR ticket system and the University Housing and Dining HR office email , including promptly responding, handling requests, or assigning to the appropriate party.
• Review and approve Workday business processes related to recruiting, transfers, and hiring transactions.
• Support talent acquisition team recommendations to department hiring managers across job description review, application review, interviews, employment/reference verification, compensation review, and post-offer hiring procedures.
• Manage recruitment activities for new employee hiring, including approving relevant selection documentation.
• Oversee daily operations for a benefits-eligible talent acquisition team , including supervision, work assignment, evaluation, and feedback.
• Communicate with managers, applicants, and the team to support daily operational decisions.
• Supervise, manage, and monitor team workload to support delivery against recruiting responsibilities.
• Partner with leadership and campus teams to identify and resolve problems affecting talent acquisition.
• Act as an internal consultant by reviewing and recommending department adherence to recruitment and selection policy, procedures, and regulatory compliance requirements.
• Assist the Associate Director of Talent Acquisition with monitoring, evaluating, and analyzing recruiting efforts.
• In partnership with hiring managers and the talent acquisition team, ensure UHD compliance with sourcing, recruiting, and hiring policies.
• Attend meetings focused on talent acquisition matters and monitor compliance with UT policies and guidelines.
• Assist in staffing projections, recruitment strategies, market analysis, and compensation analysis.
• Develop, maintain, and improve internal vacancy trackers and centralized recruiting spreadsheets.
• Build and analyze recruiting reports to support decision-making and tracking.
• Create and implement operational efficiencies that improve candidate experience and customer service.
• Coordinate with the Associate Director of Talent Acquisition and Talent Acquisition Specialists on external job board postings and advertisements.
• Plan recruitment initiatives for benefits-eligible hiring across the Austin area and on campus.
• Complete special projects, including disseminating information.
• Work independently and as part of a team on recurring and nonrecurring projects.
• Serve as backup to talent acquisition and HR team members as needed.
• Participate in recruitment activities such as interviewing, job fairs, and sourcing when needed.
• Other duties as assigned.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field.
• 5 years of experience in a human resources function.

Preferred Qualifications

• 3+ years of experience supervising a team in a professional environment.
• 3+ years of experience in talent acquisition.
• Experience using Workday and/or other ATS platforms managing high-volume, process-driven workflows with multiple approvals, deadlines, and stakeholders.
• Talent acquisition and/or human resource experience in a university or public sector.
• Experience developing, maintaining, and using operational tracking tools, dashboards, reports, and spreadsheets.
• Proven success overseeing teams responsible for standardized processes, policies, and procedures in a highly regulated or policy-driven environment.
• Demonstrated ability to partner with department leaders, hiring managers, and cross-functional HR teams.
• Strong analytical and organizational skills, including workload monitoring and deliverable tracking via shared work queues, ticketing systems, or workflow management tools.
• Demonstrated ability to identify process inefficiencies and implement operational improvements.
• Bilingual in Spanish and English.

Tools & Technologies

• Workday
• HR ticket system
• University Housing and Dining HR office email
• Workday business processes
• ATS
• Recruiting spreadsheets
• External job board postings
• Job boards

Benefits

• 100% employer-paid basic medical coverage
• Free Capital Metro bus rides
• Retirement contributions
• Paid vacation, sick time, and holidays
• Career growth & professional development

Compensation

• $73,000+ yearly, depending on qualifications

Working Conditions & Schedule

• On campus; may work around standard office conditions.
• Repetitive keyboard use at a workstation.
• Manual dexterity.
• Monday to Friday , 8:00AM to 5:00PM .

Required Materials

• Resume/CV
• 3 work references with contact information (at least one reference from a supervisor)
• Letter of interest

Employment & Eligibility Information

• Regular staff employed in their current position for the last six continuous months are eligible for openings recruited through University-Wide or Open Recruiting, including promotional opportunities and lateral transfers.
• Promotion/transfer eligible staff may apply for positions without supervisor approval.
• If hired, completion of the federal Employment Eligibility Verification I-9 form is required, with acceptable original documents presented no later than the third day of employment.
• E-Verify is used for all new hires effective May 2015.
• The university’s E-Verify company ID number is .
• A criminal history background check will be required for finalist(s).

Additional Compliance Notes

• Employees may be required to report violations of law under Title IX and the Jeanne Clery Act (Clery Act).
• If the position is identified as a Campus Security Authority, resources for reporting will be provided.
• The Clery Act requires prospective employees be notified of the availability of the Annual Security and Fire Safety report.

Retirement plan eligibility: Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Equal opportunity employer: The University of Texas at Austin complies with applicable federal and state nondiscrimination and affirmative action laws and does not discriminate based on protected characteristics.