Senior Grants/Contracts Coordinator

Senior Grants/Contracts Coordinator

US--Hybrid

Department Overview

This position is part of a centralized support hub comprised of professionals providing post-award grant and contract administration and financial support to clinical departments within the School of Medicine. The position serves as a key resource for assigned departments, supporting the financial administration of sponsored projects, contracts, and related funding mechanisms.

The incumbent coordinates post-award grant, contract, and financial administration activities for a diverse portfolio of sponsored projects and agreements. The position supports the financial stewardship of sponsored funds through financial analysis, reporting, compliance oversight, and resolution of post-award administrative issues.

The position works closely with departmental faculty, principal investigators, administrators, and institutional partners, including the Financial Management Hubs, OPAM, and RDA, to resolve financial, operational, and compliance-related matters associated with sponsored projects and contracts.

Function/Duties of Position

Post-Award Grant & Contract Administration and Financial Management

• Coordinate and independently administer post-award financial activities for sponsored projects, contracts, and institutional funding programs


• Develop and maintain budgets, spending plans, forecasts, and financial projections for assigned portfolios.


• Monitor expenditures and review budget-to-actual variances; identify issues and recommend corrective actions.


• Prepare and distribute recurring financial reports and analyses for Principal Investigators (PIs), department leadership, and other stakeholders.


• Process and review labor distributions, salary allocations, effort adjustments, revenue activity, cost transfers, and financial reconciliations.


• Coordinate sponsor and institutional reporting requirements, including award management documentation and financial deliverables.


• Collaborate with departmental staff, institutional partners, and subcontracting entities to resolve budgeting, invoicing, compliance, and financial administration issues.


• Ensure compliance with sponsor requirements, federal regulations, and institutional policies and procedures.

Financial Analysis, Forecasting & Reporting

• Perform complex financial analysis, forecasting, and portfolio reviews for sponsored projects and contracts.


• Analyze financial and operational data to identify trends, variances, risks, and funding concerns.


• Develop recurring and ad hoc reports to support financial oversight and decision-making.


• Utilize institutional financial systems and reporting tools, including Oracle, Grants Accounting, Labor Distribution, and related applications.


• Provide financial recommendations and supporting analysis to assist faculty and administrators in the effective stewardship of sponsored funds.


• Monitor financial performance and assist with planning for award spend-down and closeout activities.

Team support, Training, and Process Improvement

• Provide training, guidance, and knowledge sharing to colleagues regarding grant and contract administration processes, systems, and best practices.


• Participate in team initiatives, cross-functional projects, and departmental workgroups.


• Contributes to the development, maintenance, and continuous improvement of standard operating procedures, workflow documentation, and departmental resources.


• Identify opportunities for process improvement and assist with implementing solutions that enhance efficiency, compliance, and customer service.


• Collaborate effectively with internal and external stakeholders to support operational goals, compliance, and customer service objectives.

Other duties as assigned.

Required Qualifications

• Bachelor's degree AND four years of grant/contract administration experience, OR




• Six years of grants and contracts administration experience,OR




• Certification from the Society of Research Administrators (CRA)AND three years of grant and contracts administration experience, OR




• Equivalent combination of training and experience.

Skills and Abilities

• Intermediate spreadsheet skills, including complex functions, formulas, and formatting.




• Demonstrated knowledge of federal sponsored research regulations, Uniform Guidance, sponsor requirements, and post-award financial administration principles.




• Attention to detail and accuracy, excellent organizational, time management and documentation skills. The ability to learn new software quickly, the ability to learn in a self-directed manner.




• Outstanding communication skills that demonstrate ability to collaborate across units and leadership not typically working together.




• Demonstrated interpersonal and conflict resolution skills. Creative problem-solver.

Preferred Qualifications

• 2-4 years of experience working at OHSU in a research finance capacity.




• Knowledge and experience using OHSU’s Oracle AIS, OGA, & LD modules.




• Knowledge and experience using OHSU’s Cognos applications.



• Proven ability to work independently by selfmotivating, prioritizing and coordinating multiple projects simultaneously to achieve successful results under pressure with accuracy and professionalism.


• Ability to review, identify and implement improvement opportunities where new processes, technologies or efficiencies can be applied.

Additional Details

• Monday-Friday, 8:00am-5:0pm, occasionally early morning or early evening meetings as needed.


• This is a hybrid position working primarily remotely, with in-the-office times as required based on business needs.


• This position operates with frequent interruptions and interactions with people. Must be able to deal with multiple competing demands.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.


• $50K of term life insurance provided at no cost to the employee.


• Two separate above market pension plans to choose from.


• Vacation - up to 200 hours per year dependent on length of service.


• Sick Leave - up to 96 hours per year.


• 9 paid holidays per year.


• Substantial Tri-Met and C-Tran discounts.


• Employee Assistance Program.


• Childcare service discounts.


• Tuition reimbursement.


• Employee discounts to local and national businesses.

Equal employment opportunity, including veterans and individuals with disabilities.