Senior Executive Assistant

Executive AssistantCore ResponsibilitiesManage all executive support functions, including complex calendar management, Teams coordination, expense reporting, and responding to routine requests.Maintain and manage Outlook calendars, making frequent adjustments, scheduling and confirming internal and external meetings, conference calls, and appointments.Coordinate domestic and international travel, including flights, hotels, itineraries, ground transportation, and visa documentation.Prepare and edit written materials, including memos, meeting agendas, presentations, and other executive communications.Conduct research and compile materials in preparation for meetings and strategic initiatives.Maintain accurate contact lists and other key executive information.Coordinate meeting and event logistics, including scheduling, room reservations, technology setup, and attendee management.Facilitate onboarding for new team members by ensuring access to Teams channels, email distribution lists, and other required resources before their start date.Submit and track team expense reports in a timely manner.Manage confidential information with discretion while effectively balancing competing priorities and driving projects through completion.Manage a variety of executive priorities, including confidential business and personal matters with the highest discretion.Perform additional duties and special projects as assigned.Department ResponsibilitiesLead the Culture Committee by planning and executing team events, including holiday celebrations, corporate events, team dinners, and all-hands programming.Coordinate weekly team catering and meal logistics to support employee engagement and in-office collaboration.Ensure the team remains informed of company news, strategic initiatives, and organizational communications.Special ProjectsSupport the onboarding of new Board of Directors members, serving as a liaison between executive leadership and key internal stakeholders.Coordinate executive scheduling and logistics for fashion shows, industry events, and other high-profile engagements.Partner with the Public Relations team to execute gifting initiatives and manage logistics for media, editors, and VIPs.