Senior Executive Assistant

A rapidly growing startup disrupting the media landscape is seeking a dynamic Senior Executive Assistant to support their CEO. This role involves coordinating media events and supporting marketing, sales, and promotional efforts, making it ideal for ambitious professionals eager to contribute to a creative and innovative environment.

Responsibilities

1. Manage meetings, take detailed notes, and document actionable next steps.
2. Develop project plans, ensuring clear communication and timely completion of tasks.
3. Support executive decision-making by providing relevant notes and research materials.
4. Research and prepare briefs for sales calls, media appearances, and events.
5. Schedule meetings and appointments, manage the CEO's calendar and email inbox, draft emails, and optimize workflow.
6. Book travel arrangements including hotels, flights, and transportation.
7. Create presentations for events, including research, talking points, and deck design.
8. Prepare weekly social media content ideas based on daily activities and review all social media content to streamline the CEO's review process.
9. Maintain and update a file management system for personal and company documents, and improve company file management processes.

Skill Competencies

1. Experience supporting marketing, PR, and sales initiatives in an executive support role.
2. Excellent responsiveness and organizational skills, with the ability to prioritize effectively.
3. Strong project management skills, with a passion for planning, team coordination, and meeting deadlines.
4. Proficiency with productivity tools and a passion for optimizing workflows.

Salary Range: $100,000 - $130,000, based on experience. Hybrid in NYC.

Gainor is committed to equal employment opportunity and providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, age, national origin, immigration status, marital or familial status, citizenship, physical or mental disability, genetic information, reproductive health decisions, veteran or military status, or any other protected characteristic under applicable law.