Senior Executive AssistantLake Junaluska Assembly Inc - Lake Junaluska, NC 28745OverviewPosition Type Full Time Job Shift Day Education Level 2 Year Degree Travel Percentage None Category Admin - ClericalDescriptionThe mission of Lake Junaluska is to be a place of Christian hospitality where lives are transformed through renewal of soul, mind and body.Located in the Smoky Mountains of Western North Carolina, Lake Junaluska is a conference and retreat center that hosts over 50,000 overnight guests annually. We have over 400 lodging rooms, a campground, and meeting space for up to 2,000 people. All of our facilities are located on a scenic 1,200 acre campus which boasts panoramic views, abundant recreation opportunities, and a 200 acre lake.
Our market ranges from youth groups to affluent leisure guests primarily from the Southeastern United States.Position SummaryThe Senior Executive Assistant reports directly to the Executive Director/CEO. This position provides high-level executive, administrative, and development support to the Executive Director/CEO, and the Lake Junaluska Assembly Board of Trustees, as well as the Executive Leadership Team. The Senior Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Executive Director/CEO.
In support of the Executive Director/CEO, this position has significant interaction with Board and Committee members, the Executive Leadership Team, and the Lake Junaluska community.Essential Position FunctionsResponsible for initiating and monitoring all logistics, scheduling, recordkeeping and time management of the Executive Director/CEO's office.Ensures proper communications, resources, and administrative processes are in place and followed to support the strategic use of the Executive Director/CEO's time and resources.Maintain confidentiality and respond appropriately to sensitive and confidential matters of significanceExercise sound judgment in a variety of situations that support the strategic priorities of the Executive Directors/CEO's office.Proactively anticipate the needs of the Executive Director/CEO to ensure information is shared quickly and professionally.Identifies and analyzes problems, weighs the relevance and accuracy of information, evaluates alternative solutions, and makes recommendations.Maintain financial records in the financial accounting database for areas for which the Senior Executive Assistant has responsibilityPrepares, validates, and oversees the Executive office budgetBe creative and enjoy working within an environment that is mission driven, results driven, and community oriented.Administrative SupportPerform high-level administrative and support functions for the Executive Director/CEODraft letters, reports, and other documents on behalf of the Executive Director/CEOProof and edit writings prepared by the Executive Director/CEOAssist in maintaining the daily calendar of the Executive Director/CEOPlan and coordinate all meetings and events organized by the Executive Director/CEO's OfficeMaintain essential files for the Executive Director/CEO and the organization in both electronic and paper formatsReceive and process phone calls, emails and written correspondences for the Executive Director/CEO and Board of TrusteesServe as the coordinator for special projects and events as assigned by the Executive Director/CEOOther duties as assigned by the Executive Director/CEOBoard of Trustees Support and LiaisonServes as the Executive Director/CEO's administrative liaison to the Board of Trustees and manage all Board logistics to include;Plan and coordinating semi-annual Board meetingsCompiling, and assembling complex and detailed documents, and distributing meeting materialsNew Board member orientationCoordinate Board member meals, lodging, and reimbursement requestsPrepare correspondences and reports on behalf of the Executive Director/CEO for the Board of Trustees, the United Methodist Church, and other key organizationsResponsible for all correspondence and other forms of communication from the Executive Director/CEO's office and the Lake Junaluska Assembly Board of TrusteesServe as the primary custodian of records for the Lake Junaluska Assembly Board of TrusteesManagement LiaisonSchedule and coordinate meetings of the Executive Leadership Team, Leadership Team, and the StaffCollaborates across boundaries to build strategic relationships and achieve common goalsAssist in coordinating agendas for the Executive Leadership TeamPrepares an account of the meetings, documenting decisions and action itemsParticipates as an adjunct member of the Executive Leadership Team. Represents the Executive Director/CEO in designated meetings as requiredQualificationsRequired Qualifications, Knowledge, Skills, and AbilitiesAssociates Degree or higherTwo years of experience in a similar or related position; or equivalentExperience with not-for-profit management and governance preferredAbility to work independentlyDemonstrated independent judgment in achieving assigned objectivesAbility to read and interpret financial reports and legal documentsCommunication Skills:Strong proofreading and editing skills.Ability to respond to inquiries or complaints from guests, agencies, and members of the business community on behalf of the Executive Director/CEOAbility to effectively present information to guests, clients, and employees of the organizationMath Skills:Ability to add, subtract, multiply, and divideAbility to compute rates, ratios, and percentagesAbility to create and interpret bar graphsAble to define problems, collect data, and draw valid conclusionsProficient in computer skills including word processing, electronic mail, record keeping, spreadsheets, and routine database managementTime Management:Ability to prioritize and organize daily activitiesAbility to effectively handle multiple tasks at the same timePerformance/Success FactorsBe punctual to work functionsWork effectively as a member of a teamComplete work in a timely, accurate, and thorough mannerPerform routine duties with minimal supervisionComfort with oversight of work while in progress and upon completionEffectively represent the office of the Executive Director through exampleStrive for excellence in all tasks and/or duties.Commitment to operating within organizational policy and proceduresWorking ConditionsWell-lighted, heated, and air-conditioned indoor office with moderate noisePhysical Demands:Ability to lift up to 10 poundsManual dexterity sufficient to reach and handle items, work with fingers and perceive attributes of objects and materials; ability to stand, walk, sit, and reachLight physical activity performing non-strenuous daily activities of an administrative nature, using close visionAt times, be outdoors in all weather conditions.Work hours are 8:00 a.m. to 5:00 p.m.
Monday through Friday with some additional hours including weekendsLake Junaluska is an Equal Opportunity Employer