Senior Executive Assistant

Executive AssistantWe are in the business of addressing the problem within the problem. We focus on the details and connections that other, major pharma companies have left ignored for years. There are better ways, better drugs and better formulations and we will make them a reality by analyzing, understanding and solving the problems within the problems.We are seeking a full-time, on-site Executive Assistant in Austin, TX who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership.

In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity. Your work will directly influence the organization's ability to scale, ensuring the CEO remains focused on the most critical priorities while key projects and teams operate with clarity and momentum. This is more than a traditional administrative support role.

The ideal candidate enjoys solving problems, driving projects forward, improving systems, and acting as a strategic extension of the CEO.You will work in close partnership with the CEO and senior leadership, collaborating broadly across the organization to support key priorities. You will also engage with investors, board members, consultants, healthcare providers, and other external partners, representing the company with professionalism, clarity, and discretion.Primary Job ResponsibilitiesManage and protect the CEO's calendar, ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teamsArrange complex domestic and international travel, including managing last-minute changes and handling urgent issues independently, even during off-hoursCoordinate investor and board meetings; prepare agendas, take minutes, and organize materials with meticulous attention to detailLead and track cross-functional projects; monitor timelines, deliverables, and accountability across departmentsDrive process improvements and operational initiatives that increase organizational effectiveness and scalabilityServe as a liaison between the CEO and internal or external stakeholders with clear, timely communicationManage and safeguard confidential information with discretion and sound judgmentProvide personal administrative support as needed, exercising the same level of professionalism, confidentiality, and discretion expected in all aspects of the roleDesign, implement, and refine organizational systems and workflows that improve efficiency and executionIdentify and resolve problems proactively, gradually taking on decision-making responsibilities as trust and familiarity with the executive's preferences growContribute positive energy and a steady, collaborative presence in high-pressure or unpredictable situationsContinuously adopt new tools, technologies, and best practices that enhance executive support and organizational effectivenessSkills and Qualities We ValueHigh level of integrity, discretion, and emotional intelligenceProven ability to work independently without daily direction while supporting a high-demand executiveStrong communication skills and the ability to build trust through reliability and professionalismPositive presence, strong interpersonal judgment, and the ability to bring steadiness to fast-changing situationsCommitment to continuous learning and improving internal processesComfort working across multiple departments and leading project executionAbility to stay composed, organized, and solutions-oriented under pressureQualificationsA minimum of Associate's degree required; Bachelor's degree preferred8+ years supporting senior executives with combined experience in executive assistance and project or operations managementExperience supporting a founder, CEO, or C-level executive preferredDemonstrated experience managing confidential information and sensitive communicationsStrong experience managing competing priorities, shifting deadlines, and high-volume demandsAdvanced proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar platformsBiotech, pharma, or tech experience is advantageous but not requiredBackground working in a fast-paced, high-growth environment preferredFamiliarity using modern productivity and AI tools (Microsoft Copilot, ChatGPT, or similar) to improve efficiency is a plusOnsite availability in Austin, TX, 4 days minimumAbility to travel up to 10%What Makes Someone Effective in This RoleSuccess in this position comes from anticipating needs before they surface, creating structure in complexity, and bringing a calm, trustworthy presence to every interaction. We value those who take initiative, work with care and discretion, and help a CEO and organization operate at their highest level.