Senior Document Management Systems Specialist

Senior Document Management Systems Specialist

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Senior Document Management Systems Specialist

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Job Summary:

Zachry Engineering Corporation (ZEC) is looking for a highly skilled Document Management Systems Specialist. This role involves overseeing document management systems and providing strategic guidance to ensure project setup and execution align with company standards.

Responsibilities:

• Oversee document management systems activities across all document management systems used by ZEC and our clients. (e.g., Aconex, SharePoint, ACC, etc.).

• Serve as the subject matter expert for Aconex, managing system configuration, workflow design, user access, continuous improvement, and metadata structures.

• Lead the implementation and training of document control systems and procedures across engineering functions.

• Develop, revise, and maintain standardized business processes and training materials to ensure consistency across Greenfield and Brownfield projects.

• Ensure quality control of document metadata, content, and cross-referencing to maintain data integrity and compliance.

• Work directly with key document control personnel across other departments and business units to ensure alignment and support throughout the entire project lifecycle, from initiation through closeout.

• Coordinate with Project Support Specialists and engineering discipline leads to ensure adherence to document control standards, including tagging, numbering, and turnover deliverables.

• Oversee the As-Built documentation process, ensuring collection, retention, and completeness of construction records and fabrication documentation.

• Aid with the integration of Aconex with other project tools to enable real-time reporting, analytics, and project insights.

• Support internal and external audits by ensuring documentation is complete, accurate, and traceable.

• Identify and implement process improvements to enhance efficiency, data integrity, and system usability.

• Ensure that project teams are complying with both ZEC and client standards, including requirements for tagging, document numbering, and the final turnover deliverables.

• Assist with coordinating the handover of documents at the project closeout.

Qualifications:

Required:

• Bachelor’s degree with previous document management experience.

• Minimum of 10 years of experience in project document control management in the engineering industry.

• Technical proficiency with Aconex and a background in facilitating system training materials.

• Experience transitioning an organization through the deployment of Aconex.

• Experience developing and maintaining document management processes and procedures.

• Familiarity with Autodesk Construction Cloud (ACC).

• Experience managing compliance with document management system.

• Excellent communication and presentation skills.

• Ability to lead project meetings and facilitate presentations.

• 15 years of total experience with at least 10 in a technical role and 5 in a leadership/managerial role.

Company:

Zachry Group is America's pace-setter in turnkey construction, engineering, maintenance, turnaround and fabrication services. Founded in 1924, the company is headquartered in San Antonio, Texas, USA, with a team of 10001+ employees. The company is currently Late Stage.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management

• Industries

  Software Development

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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