Senior Clerical and Administrative Assistant JBA

Clerical and Administrative Support SpecialistUS Federal Solutions is seeking a detail-oriented Clerical and Administrative Support Specialist to support the Air Force. This role provides essential administrative and operational support to a highly structured organization responsible for Air Force financial management. The ideal candidate is organized, responsive, and comfortable supporting senior government staff in a fast-paced environment.This position plays a key role in keeping Air Force operations running smoothly through strong administrative execution, clear communication, and reliable follow-through.Key ResponsibilitiesAdministrative & Clerical SupportProvide day-to-day clerical and administrative support across a wide range of executive and office support functions.Maintain a thorough understanding of Air Force's mission, objectives, and organizational structure to support effective coordination and communication.Monitor communications and make scheduling recommendations while maintaining daily calendars for assigned federal staff.Correspondence & DocumentationPrepare, edit, and format correspondence, memorandums, reports, presentations, and other official communications for internal and external distribution.Review correspondence requiring signatures for accuracy, formatting, grammar, regulatory compliance, and required attachments.Track and manage correspondence and suspenses using approved databases to ensure deadlines are met.Document and update internal standard operating procedures related to clerical and administrative processes.Meetings, Conferences & EventsPlan, coordinate, and support on-site and off-site meetings, conferences, and events for Air Force leadership and staff.Support high-level meetings including Air Force All Calls, staff meetings, executive sessions, and conferences by coordinating venues, attendees, schedules, and logistics.Prepare slide templates, preview binders, and meeting materials.Set up conference rooms and board rooms, including name cards, materials, and audio/visual equipment.Operate briefing equipment as needed, take attendance, distribute meeting minutes, and track follow-up action items.Scheduling & Facilities CoordinationSchedule and maintain calendars for assigned meeting spaces within the organization.Coordinate meeting logistics and de-conflict schedules to ensure appropriate attendance.Records & File ManagementMaintain electronic and hard-copy files in accordance with approved guidelines and Air Force policy.Manage compliant electronic filing and data storage systems in accordance with AFI 33-322.Executive & Stakeholder InterfaceServe as a point of contact for phone calls and visitors, directing or redirecting inquiries appropriately.Communicate and coordinate with government and contractor executives and their staff to facilitate assigned activities.Participate in meetings and conferences to support documentation and coordination needs.Office Operations & Travel SupportOrder and maintain approved office supply inventories using established processes.Assist assigned staff with official travel requirements in accordance with government procedures.