Senior Administrative Support Specialist

Senior Administrative Support SpecialistWORK LOCATION: Hanscom AFB, MASalary Range: $90,000 - $100,000 annually* depending on experience, certifications, and qualificationsJOB STATUS: Full-time; salariedCLEARANCE: TS with SCI eligibility requiredAstrion has an exciting opportunity for a journeyman Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM).Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM's main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.REQUIRED QUALIFICATIONS / SKILLS:Must have and be able to maintain an active TS Clearance with SCI eligibilityMust be a US citizenPREFERRED QUALIFICATIONS / SKILLS:Education: Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR 15 years of directly related experience, eight of which must be in the DoD.TECHNICAL SKILLS:Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)Experience utilizing the Defense Travel System (DTS)SharePoint administration and document managementCalendar management and executive scheduling supportMeeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)Action item, suspense, and workflow trackingPreparation of executive correspondence, reports, and briefing materialsRecords management and file maintenance in accordance with DoD policiesData collection, analysis, and administrative reportingExperience supporting DoD acquisition or program management officesKnowledge of Air Force organizational structures and administrative processesCalendar management, meeting coordination, travel managementTask management and reporting,Seating for the branch,Dissemination of policy, guidance, and information across the branchINTERPERSONAL SKILLS:Strong written and verbal communication skillsExceptional organizational and time management abilitiesAbility to manage multiple priorities and competing deadlinesProfessional demeanor when interacting with senior military and civilian leadershipStrong attention to detail and accuracyExcellent customer service and stakeholder engagement skillsAbility to work independently with minimal supervisionStrong problem-solving and critical-thinking abilitiesCollaborative team player capable of working across diverse organizationsAbility to handle sensitive and confidential information with discretionAdaptability in a fast-paced, mission-focused environmentProactive mindset with a continuous process-improvement approachStrong relationship-building and coordination skillsAbility to anticipate leadership needs and respond effectivelyHigh level of professionalism, reliability, and accountabilityRESPONSIBILITIES :In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.

You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.Duties to include but not limited to:Provide administrative and operational support to government leadership and acquisition program teams.Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.Track and monitor action items, taskings, suspense dates, and program deliverables.Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.Manage leadership calendars, conference room schedules, and organizational scheduling requirements.Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.Maintain program files, records, and document repositories in accordance with organizational procedures.Assist with workflow management, office operations, and process improvement initiatives.Coordinate, analyze, distribute, and track organizational taskings and responses.Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).Respond to routine inquiries, answer telephones, and provide administrative customer support.Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.Coordinate meeting agendas.Manage IPT Quarterly, Biannual, and Annual events.Support the day-to-day mission execution of the IPTs.Coordinate innovation initiatives.Technical Exchange Facilitation: Organize and moderate Technical Exchange Meetings (TEMs) between internal DoW stakeholders and external industry partners.Visit/Clearance Coordination: Coordinate with security personnel for visitor access requests, clearance verifications for external partners entering DoW spaces, and reserve classified conference rooms.