Senior Administrative Coordinator

Senior Administrative CoordinatorHDR is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding.

We are passionate about what we do and take personal responsibility to see things through. If you have advanced word processing skills and are hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.Key Responsibilities:Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memosCoordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondenceType, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versionsEnsure deliverables are clear, concise, well organized, and accurateEnsure compliance with corporate branding and template standards as well as client standards and expectationsMonitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policiesProvide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requestedWork under minimal supervision and meet compressed deadlinesMaintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culturePreferred Qualifications:Bachelors Degree in related field6 - 10 years related experiencePrior experience in construction or A/E industryAdvanced Outlook, MS Word, and Excel skillsProficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)Proficiency with Adobe Creative Suite software desiredExperience with VisiSpecs, SpecsIntact or similar software preferredCommitted to excellence in professionalism and customer serviceExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skillsFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environmentSelf-motivated, well-organized and detail-orientedAbility to handle confidential informationFamiliarity with vibe coding macrosLocal candidates preferredRequired Qualifications:Associate degree in a closely related field or combination of education and relevant experienceA minimum of 3 years related experienceProficiency in Microsoft Word and ExcelAn attitude and commitment to being an active participant of our employee-owned culture is a mustAt HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.