Senior Administrative Associate

Harrison Gray Search has partnered with a leading global private wealth management firm to identify a proactive, client-focused Senior Administrative Associate to provide dedicated support to a rapidly growing advisory practice in New York City.

Do not wait to apply after reading this description a high application volume is expected for this opportunity.

The Opportunity

This is a newly created role driven by growth. A Principal Wealth Advisor overseeing a $1.5–2 billion practice serving ultra-high-net-worth clients is adding dedicated, exclusive administrative support for the first time. You will support the Principal Advisor and two junior partners within one unified practice, working alongside a team of client service associates.

This is more than a traditional executive assistant role. You will be the right hand to a highly sought-after advisor who is in meetings from morning to evening, and the first familiar face clients see when they walk through the door.

What You’ll Do

Executive Support & Logistics

• Manage complex, fast-moving calendars, re-prioritizing quickly when urgent client needs arise and keeping the advisor in the right rooms at the right time.
• Hold the advisor team accountable to commitments, deadlines, and follow-ups.
• Coordinate travel, meetings, and logistics with accuracy, discretion, and diplomacy.
• Prepare client review materials, presentations, reports, and meeting agendas.

Client Service

• Field inbound client calls and emails, ensuring every request is organized, tracked, and resolved promptly.
• Greet and host clients for in-office meetings, building genuine relationships over time.
• Maintain accurate client records and demographic information across firm systems (e.g., address changes and account updates).
• Anticipate client needs and add thoughtful personal touches, such as recognizing birthdays and milestones.

Events & Marketing

• Partner with the firm’s marketing team to plan and execute client events and marketing campaigns as the practice expands.

Operations & Process

• Identify ways to improve efficiency, including leveraging AI tools to add value to the practice.
• Collaborate with the associate team and cross-functional partners to deliver seamless service.

What We’re Looking For

• 5–7 years of progressively responsible administrative or executive support experience, preferably in wealth management, financial services, or professional services.
• Experience supporting senior leaders in a fast-paced, client-facing environment.
• A genuine interest in client service: someone who wants to pick up the phone, get to know clients, and take service to the next level.
• Proactive, quick on your feet, and able to anticipate needs before they arise.
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Salesforce.
• Experience with AI tools (e.g., Microsoft Copilot) is a strong plus.
• Event planning or marketing coordination experience is a plus.
• Exceptional organization, attention to detail, discretion, and professionalism.
• Bachelor’s degree or equivalent combination of education and experience.

Schedule & Location

• Hybrid: four days in office, one day remote, in Midtown Manhattan. The team is highly office-centric, and this role is best suited for someone who values being in person.
• Core hours approximately 8:00–5:00 or 8:30–5:30, with occasional after-hours commitments for client events.

Growth

As a dedicated member of a growing practice, strong performers will be brought increasingly into the fold, with expanded responsibility and potential oversight of practice operations over time.

Compensation & Benefits

• Base Salary Range: $90,000 – $110,000, commensurate with experience.
• Eligibility for year-end incentive compensation.
• Retirement plan with matching employer contribution.
• Comprehensive health and wellness benefits. xzgxqkn
• Flexible time off and mentoring programs.