Administrative SupportProvides high-quality, professional and comprehensive administrative support in partnership to the HSL Corporate and HRC Administration team to ensure seamless operations. Adept at taking a lead in heavy calendar scheduling and management, has strong organization and communication skills, can prioritize, perform multiple tasks, anticipate needs and demonstrate initiative in a fast-paced, team-oriented environment.Core CompetenciesInitiative: Willingly seizes or creates opportunities to improve current & future administrative performance.Organizational Know-how: Understands and uses formal structure, important relationships and culture within HSL and with external customers to accomplish work objectives and outcomes.Teamwork and Collaboration: Works effectively within a team, group and across the organization and accomplishes tasks and desired results while behaving constructively as opposed to separately and competitively.Position ResponsibilitiesAdministrative support to senior leadership team under the direction of immediate supervisor, including work requests as directed by Executive Assistants for the senior leadership teamMaintain operational continuity for the leadership team to ensure uninterrupted support and administrative coverage during Executive Assistants (EAs) planned vacations and/or absenceCoordinate and maintain complex calendar management for scheduling and planning meetings, and appointments including reserving conference rooms, ordering refreshments, and equipment set up as neededServe as point person for the organization's corporate calendar, proactively identifying, managing and resolving potential schedule conflicts, determining best practice scheduling to create efficiencies in processes, and implementing changes to mitigate risksPreparation, collation and distribution of supportive documentation, notes, and correspondenceAssist with office tasks such as filing, copying, distribution of mail, and ordering and maintaining office supplies and equipmentManage daily administrative tasks such as answering and screening phone calls, generating and processing purchase orders, check requests, invoices, and expense vouchers, completion of intercompany forms and processes, and formatting, drafting of correspondence and other assistance with a variety of electronic documents.Operate and troubleshoot general office equipment, including printers, copier/scanner/fax machineAssist with coordinating travel arrangementsProfessionally assist visitors, residents, family members, donors, and Trustees with any questions or requestsHandle sensitive information with utmost confidentiality and discretionWhile the above covers the most significant responsibilities of the position, it does not, however, exclude other duties which would be in conformity with the level of the positionQualificationsBachelor's Degree or two to five years of related work experience; or an equivalent combination of experience and educationWorking knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.Ability to troubleshoot computer and software problemsKnow, or be willing to learn, how to leverage AI to create efficiencies to help manage dutiesMust be a resourceful team playerAbility to adapt to a changing work environmentSelf-directed, able to take initiative, problem solve, and exercise independent judgmentExercise discretion and confidentialityDisciplined follow-up skillsGood communication skills both verbal and writtenStrong interpersonal skillsStrong attention to detailAbility to prioritize is keyFlexibility in handling assignmentsInitiate pleasant personality, ability to work under pressureV Physical RequirementsPlease see Physical Requirements sheets in OHRemote Type: On-siteSalary Range: $59,135.04 - $88,703.08