Administrative Assistant

Senior Administrative AssistantVinmar International is seeking a highly organized and proactive Senior Administrative Assistant to support business operations and leadership teams in our Houston office. This role is ideal for a detail-oriented professional with strong administrative experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced corporate environment.The Senior Administrative Assistant will play a key role in coordinating travel logistics, managing business documentation, supporting conferences and meetings, and assisting with visa and passport processes for employees and visitors. The successful candidate will demonstrate professionalism, confidentiality, and a strong commitment to providing outstanding administrative support.Key ResponsibilitiesProvide comprehensive administrative support to managers and department leaders.Manage calendars, schedule meetings, and coordinate conference room bookings.Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.Assist employees with visa applications, passport renewals, travel documentation, and related requirements.Organize and support company conferences, trade shows, customer meetings, and corporate events.Prepare, edit, and format business documents, presentations, reports, and correspondence using Microsoft Office applications.Maintain accurate records, filing systems, and administrative documentation in both electronic and paper formats.Process expense reports, invoices, and other administrative paperwork as required.Serve as a point of contact for internal and external stakeholders, ensuring professional communication and timely responses.Coordinate visitor logistics, meeting materials, and hospitality arrangements.Manage office supplies and inventory, ensuring the office remains organized and operational.Support special projects and additional administrative initiatives as assigned.