Senior Administrative Assistant (52926)

Senior Administrative AssistantClaflin University Main Campus - Orangeburg, SC 29115OverviewSalary Range $40,000.00 - $41,200.00 Salary/year Position Type Full TimeDescriptionDepartmental support for Institutional Effectiveness (IE)Prepares correspondences, memoranda meeting agendas and minutesCompose routine lettersSupport departmental projects and programsProcess work order requestsSchedule meetings for IE conference room, oversee daily operations and coordinate department activitiesProcess monthly invoices for paymentProcess visa allocationsManage department budgetProcess requisitions and Purchase Orders through JenzabarOrder office suppliesProcess Temporary Employment forms (TEA) for PT employeesMaintain and file pertinent documentsPrepare documents and other communication with accuracy and professionalismImplement and refine administrative systems, procedures and policies, to enhance operational efficiencyManage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangementsSupport the VP in the preparation and presentation of reports and strategic documentsApprove Expense Reports for Assistant Vice Present of IR and for the Associate VP of ITPerform any additional duties within the scope of this positionQualificationsProven administrative or assistant experienceKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsAt least 5 years of experience in the field or in a related areaDegree in business administration (desirable)Certificate in business administration or related (essential)