Secretary V - 003230

Secretary V - Position Number - Position Title - Secretary V - Division - Academic AffairsDepartment - - EnglishMinimum Qualifications - High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.Job Description Summary - The University of South Alabama's English department is seeking to hire a Secretary V. Interested candidates should apply to be considered.Essential Functions These are the job duties required of the position.Essential Functions - Prepares correspondence, reports, various forms and other documents using a PC. Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes. Utilizes Banner Finance and Student Record System to access departmental and student information. Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the Affirmative Action Report.

Assists with preparation of Faculty Activity Reports & Annual Reports for the department. Hires and supervises students to include assigning duties and checking work. Processes necessary paperwork to hire graduate assistants, teaching assistants and interns. Handles leave reports and GA timesheets. Compiles portfolios for part-time and full-time faculty members upon request. Assists students with registration problems.

Assists faculty to include giving make-up exams to students and proctoring exams. Provides departmental information to faculty, staff and students. Maintains departmental files and personnel records for faculty. Greets and routes visitors. Answers phone and directs calls. Regular and prompt attendance.

Ability to work schedule as defined and overtime as required. Related duties as required.Posting InformationNumber of Vacancies - 1Job Open Date - 09/23/2026Job Close DateOpen Until Filled - YesWorking Days - Monday - FridayWorking Hours - 8:00 a.m. - 5:00 p.m.Job Location - Main CampusFull-time or Part-Time - Full TimeRegular or Temporary - Regular