Secretary

Job Title

Secretary

Location

James H Quillen VA Medical Center in Johnson City (Mountain Home), TN

Duties

The incumbent serves as the Secretary for the Chief of Environmental Management Services (EMS) in a consolidated work environment that deals with two different departments under Environmental Management Services: Housekeeping and Laundry and Linen. Duties include but are not limited too:

• Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication and routes only that mail to the Chief which requires his personal attention.
• Maintains appropriate controls to ensure timeliness in response and necessary action.
• Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, develops standard or form letters and replies to inquiries.
• Research files and assembles background information about incoming material prior to referral.
• Maintains accurate and up-to-date filing systems for quick retrieval of appropriate information.
• Performs office automation duties using such software applications as electronic mail, desktop publishing, calendar, spreadsheet, and/or graphics.
• Assists other users with selection of applications and appropriate format and procedure pertaining to clerical tasks.
• Schedules appointments, coordinates meetings, and/or schedule conferences.
• Maintains the appointment calendar.
• Drafting meeting agendas and taking and maintaining meeting minutes.
• Serves as primary timekeeper for the EMS.
• Produces and maintains records of keys issued to employees and receives keys from employees clearing station.
• Serves as Primary Records Management Liaison to ensure record management policies and procedures are utilized per VA guidance.
• Responsible for entering employee and contractor information into USAccess for issuance of PIV credentials.
• Assists other users with selection of applications and appropriate format and procedure pertaining to clerical tasks.

Work Schedule

Monday-Friday, 6:45AM-3:30PM

Virtual

This is not a virtual position.

Position Description/PD#:

PD

Relocation/Recruitment Incentives

Not Authorized

Permanent Change of Station (PCS)

Not Authorized

Financial Disclosure Report

Not required