Secretary – Principal Middle School

Secretary PrincipalFacilitate the efficient operation of the school office and provide clerical services to the principal.Education/Certification: High school diploma or GEDSpecial Knowledge/Skills: Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skillsPreferred Experience: Three years of successful secretarial or clerical experience preferably in a related field Experience on TEAMS Software a plusMajor Responsivities and Duties:Records and ReportsOrganize and manage the routine work activities in the school officeOrder/maintain/issue supplies and equipmentPrepare correspondence, forms, reports, etc. for the principalMake appointments and maintain office/principal's/school calendarCompile, prepare, and submit various reports for the officeInput computer data for the schoolPerform routine bookkeeping tasks, including simple arithmetic operations of the officeMaintain and monitor budget process by creating ledger for all school accountsFollow procedures from budget office regarding PO's, Activity Funds, Federal Grants and Petty Cash DisbursementsResponsible for the input of TEAMS/PEIMS data as directedInput and maintain Employee absence dataMaintain office filesReception, Phones and CorrespondenceCompose letters and memos as directedReceive incoming calls, take reliable messages, and route all to appropriate staffReceive sort, and distribute mail and other documents to staff membersCommunicate direction to the clerical aides and clinic aide as directed by the principalMaintain confidentiality of informationOtherParticipate in in-service training programsKeep informed and comply with all state and district policies and regulations concerning primary job functionsAssist with preparation and set up for meetings, trainings and assembliesAssist student/teachers/parents and visitors as neededDisplay a high quality of customer serviceWorking Conditions:Mental Demands/Physical Demands/Environmental Factors: Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress