Secretary - Principal Elementary School

Secretary - Principal ElementaryEnsure efficient operation of school administrative office and provide clerical services for school's administrative staff.Education/Certification: High school diploma or GEDSpecial Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Ability to follow written instructions Ability to operate multi-line phone systemPreferred Experience: One to three years secretarial or clerical experience, preferably in public education environmentMajor Responsibilities and Duties:Records, Reports, and Correspondence:Prepare written correspondence, forms, schedules, or reports using a computer Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a typewriter or a computer Maintain a daily teacher attendance log and records for substitute teachers Monitor and process personnel time records including leave requests and reports Compile information and submit to central office according to established deadlines Maintain school calendar of events Responsible for the input of TEAMS/PEIMS data as directedReception and Phones:Schedule meetings and appointments and maintain calendar for principal Assist students, teachers, and parents as needed Receive incoming calls, take reliable messages, and route to appropriate staff Provide excellent customer service to all students, staff, parents, and community membersFiles:Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication Update handbooks, policy manuals, and other documents as assignedAccounting and Inventory:Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records Prepare and process purchase orders Receive, store, and issue supplies and equipment Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s) Assist with coordination of faculty meetings and campus activities Assist with campus budget preparation Maintain inventory of fixed assets, equipment, and suppliesOther:Sort, distribute, or deliver mail and other documents Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence Maintain confidentiality of information Participate in staff development training programs when appropriate Keep informed and comply with all state and district policies and regulations concerning primary job functions Coordinate building usage and special events and activitiesWorking Conditions:Mental Demands/Physical Demands/Environmental Factors: Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress Other: Follow district safety protocols and emergency procedures; Other duties as assigned